You can use <br> (that’s [SHIFT]+comma
“br” [SHIFT]+period in case your email reads HTML and just gives
you a line return where I typed that). Easily spotted and understood, and many
programs that you might export to will understand HTML code already.
James H Tichgelaar
Assistant Director
http://museum.astate.edu
Before you criticize someone, first walk a mile in their shoes.
That way, you're a mile away and you have their shoes.
From:
Sent: Tuesday, August 15, 2006
10:48 AM
To: [log in to unmask]
Subject: Re: [MUSEUM-L] data entry
format question
Hello Patti,
It is unusual to hear of software that will not let you enter paragraph
breaks into a lengthy text field, so I can't immediately think of any canonical
format for replacing them. I would suggest that you could pick pretty much any
replacement characters that you want, provided that they meet two criteria:
1) They should not be easily confused with ordinary text in the notes.
2) You must use them consistently throughout your project.
If you do those two things, you would be able to automatically exchange
the replacement characters for proper paragraph breaks in the future, if your
needs change.
Here are a few recommendations:
!@#$ - Has the advantage of being easy to spot in the text, and
shouldn't be confused for real text unless your John Doe swears a lot.
CRLF - This is an initialism for "Carriage Return, Line Feed"
which are the control characters that represent a paragraph break in many
computers anyway. Any database manager that works with your data will
immediately know what this means.
\r\n - Another common way that computers represent "Carriage
Return, Line Feed". Note that those are backslashes, not forward slashes.
Best regards,
Brian Bisbee
On Aug 15, 2006, at 4:31 PM, Patti Davis-Perkins wrote:
A question
from a colleague. Subject matter is irrelevant. Is there a
“rule” that exists for this type of data entry situation.
I’m working right
now on a project where I have to copy and paste some information in the
Narrative field. These are the notes from “John Doe” and in his
text, I have paragraphs. I need to show where the paragraph ends and starts
without having to do “enter”. So I put a lot of spaces to show
where the paragraph breaks. I never count how many spaces I make, as long as I
can see where it breaks, then I though I was fine.
So today, I have been
told that we should only put one or two spaces, but I explained that it would
not show the paragraph breaks. Then, I have been told to make the
“/”, but sometime I already have “/” in my text so it
would be confusing.
My question is, how do
you do your data entry in a Notes field to show where the paragraph breaks?
Should we set a rule for all the notes fields?
Thanks
for your advise!
Patti
Patricia Davis-Perkins | Documentaliste, Multimédia | Musée canadien des
civilisations | 100, rue Laurier, C.P. 3100, succursale B,
Gatineau (Québec), J8X 4H2 | 1.819.776.8456 | [log in to unmask]
Patricia
Davis-Perkins | Multimedia Documentalist |
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