Make sure you include guidelines as to
food, decorations and flowers—how early they can be set up, if there are
any restricted or banned items, etc.
Also, your policy should make it clear
whether their rental includes any museum programming or use of the museum
proper beyond the event facility space(s).
Will you provide them with a list of
acceptable caterers and event rental suppliers? You might consider developing
a “preferred list” of vendors who will accord your facility the
proper level of respect.
You should also incorporate an alcohol
policy.
Julia Muney Moore
Public Art Administrator
Blackburn Architects,
(317) 875-5500 x230
From:
Sent: Wednesday, May 17, 2006 3:39
PM
To: [log in to unmask]
Subject: [MUSEUM-L] Special
Events/Facility Rental policies and guidelines
Dear Fellow Listers, (please escuse cross
posting)
We will be moving into a brand new purpose
built facility in the very near future. This new building will have
facilities that can be rented for special events. We currently don't have
any policy related to facility rentals, but will surely need one for this new
facility.
Is there any resource available to help
write the guidelines for such a policy?
Do any of you have policies you would be
willing to share to give us a place to start?
As I mentioned we don't currently have a
policy, so we will be starting from scratch and we don't want to leave anything
out. Any words of wisdom, as to what we should be sure to include?
Any insight you can offer would be most
appreciated.
Thanks,
Jill
Jill K.
Harris
Registrar
direct phone:
(276)666-8618
general
phone: (276)666-8600
fax:
(276)632-6487
email:
[log in to unmask]
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