Make sure you include guidelines as to food, decorations and flowers-how early they can be set up, if there are any restricted or banned items, etc. Also, your policy should make it clear whether their rental includes any museum programming or use of the museum proper beyond the event facility space(s). Will you provide them with a list of acceptable caterers and event rental suppliers? You might consider developing a "preferred list" of vendors who will accord your facility the proper level of respect. You should also incorporate an alcohol policy. Julia Muney Moore Public Art Administrator Blackburn Architects, Indianapolis, IN (317) 875-5500 x230 ________________________________ From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of jill harris Sent: Wednesday, May 17, 2006 3:39 PM To: [log in to unmask] Subject: [MUSEUM-L] Special Events/Facility Rental policies and guidelines Dear Fellow Listers, (please escuse cross posting) We will be moving into a brand new purpose built facility in the very near future. This new building will have facilities that can be rented for special events. We currently don't have any policy related to facility rentals, but will surely need one for this new facility. Is there any resource available to help write the guidelines for such a policy? Do any of you have policies you would be willing to share to give us a place to start? As I mentioned we don't currently have a policy, so we will be starting from scratch and we don't want to leave anything out. Any words of wisdom, as to what we should be sure to include? Any insight you can offer would be most appreciated. Thanks, Jill Jill K. Harris Registrar Virginia Museum of Natural History 1001 Douglas Avenue Martinsville, VA 24112 direct phone: (276)666-8618 general phone: (276)666-8600 fax: (276)632-6487 email: [log in to unmask] ________________________________ Blab-away for as little as 1¢/min. Make PC-to-Phone Calls <http://us.rd.yahoo.com/mail_us/taglines/postman2/*http:/us.rd.yahoo.com/evt=39663/*http:/voice.yahoo.com> using Yahoo! Messenger with Voice. ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes). ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).