Teresa, I've been the one to receive and compile such reports for a CEO, but my background is journalism. The situation was a rural electric cooperative and reports ranged from legal to safety to the association's credit union. Each department would give me their report, and they weren't so wildly different. I'd compile the stuff and put in transitions for what would evolve into the CEO's speech at the annual meeting. In your case, it sounds like you don't have a PR person on board so your director will have to do the dirty work, or you can offer to pull it all together. If there is detailed information, like charts and graphs, have that projected, most likely via Power Point, though when I did it we had a videographer who produced such stuff for large scale projection. The CEO is from the BC ages (Before Computers). Of course, there are always handouts. Power Point also can project short summaries of each point the director wants to make and include photographs. Hope this helps! Janeen Burkholder Volunteer Coordinator Springfield Art Association 700 N. Fourth Street Springfield, IL 62702 523-2631, ext. 207 Every experience deeply felt in life needs to be passed along, whether it be through words and music, chiseled in stone, painted with a brush, or sewn with a needle, it is a way of reaching for immortality. --Thomas Jefferson ----- Original Message ----- From: Terasa M. Young To: [log in to unmask] Sent: Tuesday, January 03, 2006 2:56 PM Subject: [MUSEUM-L] report formats As our museum continues to grow, so does our need for communication among staff. Does anyone have advice for report formats that are to be given from various departments to an executive director? She uses that information to compile a report to give to the board of directors at a scheduled board meeting. I initially thought that it would be great if we could all follow the same format but wonder if our information is too different to fit into such a format. I would appreciate any suggestions and/or comments. Thanks and Happy New Year! Terasa M. Young Program Director Children's Museum of South Carolina 2501 North Kings Highway Myrtle Beach, SC 29577 Phone (843) 946-9469 Fax (843) 946-7011 www.cmsckids.org ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).