Lea, Chenhall's NOMENCLATURE (original 1978 edition) addressed the issue of reproductions and replicas. I believe the advice still holds good: In your first example, the lithograph would be named as such, with the fact that it is a reproduction shown in the catalog record -in the description for sure, and elsewhere as your internal custom of PP usage dictates, I think. (Sabrina's suggestion about using both artists in the artist field is a good one.) The second example sounds more like a replica: "A replica is...an attempt to create an object which, as nearly as possible, exactly duplicates the original. It is done in the same medium and to the same scale as the original object....When a replica is identified, it is necessary to include the word REPLICA as part of the object name so that there can be no possible confusion with the original in the catalog records. The procedure for achieving this is to use exactly the same classification term/object name combination that would be used for cataloguing the original but append the word REPLICA to the object name as a suffix qualifier." (example: in EXCHANGE MEDIUM use "COIN, REPLICA") Chenhall, 1978 p.20 If anyone involved in working on the next update of NOMENCLATURE reads this, let's put in a big plug for including the first twenty pages of the 1978 edition (which were eliminated from the 1988 edition). It is very difficult to use the system correctly and consistently without them! Lucy Sperlin (Nomenclature user since 1979) -----Original Message----- From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Lea Foster Warden Sent: Tuesday, November 15, 2005 11:38 AM To: [log in to unmask] Subject: Cataloguing Reproductions in PastPerfect Hello, We are trying to determine the best way to enter reproductions into our PastPerfect database. A hypothetical example would be a lithograph by Joe Smith of a painting by van Gogh or a painting by Sally May that is a copy of a van Gogh. We have consulted the Getty web site but have not determined the best way to transfer recommendations to PastPerfect. The revised Chenall nomenclature does not address reproductions. Questions: Where should we note that the item is a reproduction? Object Name, Other Name, Description, Custom Field.. How should we handle the layered artists? Using the example above place the following in the artist field [Smith, Joe (orig. van Gogh)] Lea Foster Warden Collections Manager The Yager Museum of Art and Culture ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes). ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).