Carrie-

I’m not sure I understand your question….maybe I’m trying to make it too complex.

 

1)I create a map of each room/area and give each unit, case, shelf, etc a number,

2)On my inventory sheet I record the location at the top and only use one sheet per location

3) On the inventory sheet, we always record the item #, description, and condition.

4) If the area is very complex, I record on the map when each area is complete

5) Once an area is complete, I reconciling the information ASAP and file the forms by room/exhibit

 

 

I would be happy to share our procedures with you or discuss the process I use.  I have done many, many inventories of both the current collection I am working with and also at the last museum which has a very large and complex collection. 

 

Tracie Evans

Collections Manager

Texas Ranger Hall of Fame and Museum

PO Box 2570, Waco TX 76702

254/750-8631

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-----Original Message-----
From: Carrie Snow [mailto:[log in to unmask]]
Sent: Thursday, September 15, 2005 4:35 PM
To: [log in to unmask]
Subject: Inventory procedure

 

Does any one have a procedure for identifying areas of the collection to be inventoried or a workflow for conducting an inventory that they would be willing to share?

 

 We have a rough mechanism identifying areas to be inventoried, but no formal policy.  We are being asked to start documenting our procedures and I would like to see if we can improve our approach.

 

Thanks for your help,

Carrie Snow

 

 

 

Carrie Snow
Senior Registrar
Museum of Church History and Art
45 North West Temple Street
Salt Lake City, UT 84150
(801) 240-4619

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