Hi everyone- I have done several first time inventories and I always recorded the following information Unique object number along with any other number Exact location or location code Description including unique information (i.e. serial numbers, damage, colors, etc) Condition Date of inventory Names of those doing the inventory. I also have a column were I record when the item was reconciled and by whom with the database or other system. You can, of course, record more, but I have found that especially with large collections you will not have time for more information than that. Inventory is the process of verifying that the museum's collection is still there and it is not very practical to try to use it for cataloging information also. However, with a lot of help you can do more of that. But recording the information is really the easy part, reconciling it is the hard part and often the part not done. Hope this helps Tracie Tracie Evans Collections Manager Texas Ranger Hall of Fame and Museum PO Box 2570, Waco TX 76702 254/750-8631 [log in to unmask] Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes). ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).