Alicia Cape Fear's film policy is excellent though I see one thing missing that we were 'lightly' burned by. Many of us use copywrited photos or artwork in our exhibits. Most of those Artists/Photographers releases are highly specific about the use/display of those items. Any film crew should be required to obtain their OWN release for showing items that are covered by copywrite and not owned by the Museum. We ran afoul of that when a film crew hired by the Museum to create a promo video to sell in the Museum store included a 6 second shot (out of 25 minutes) of an exhibit with a copywrited photo. Luckily the photographer was someone we have a long standing relationship with so he was gentle but it could have been a very expensive mistake. Very good training for a student film crew to have to obtain those authorizations (and find out how long it takes!) or figure out how to shoot around the particular item! Randy Heise Information Systems Manager The High Desert Museum 59800 South Highway 97 Bend, OR 97702-7963 (541) 382-4754 Ext. 244 (541) 382-5256 Facsimile [log in to unmask] www.highdesertmuseum.org -----Original Message----- From: [log in to unmask] [mailto:[log in to unmask]] Sent: Thursday, February 27, 2003 5:20 AM To: [log in to unmask] Subject: Re: film question Alicia, Below is Cape Fear Museum's filming policy. I would suggest that even though it is a student film, "train 'em up right" by enforcing your standards. I would hope they will remember their training when they are making "big budget" films. Good luck! Tim REGULATIONS FOR FILMING AT CAPE FEAR MUSEUM September 1995 1. Cape Fear Museum (CFM) collects, preserves and interprets objects relating to the history, science and cultures of the Lower Cape Fear, and makes those objects and their interpretation available to the public through educational exhibitions and programs. Filming is a privilege and courtesy extended to the Wilmington filming community in order to provide support for the industry. 2. Permission for filming at CFM may be granted if the production will not hinder operations or prohibit the general public from visiting and enjoying the collections and exhibitions. Generally, filming will be permitted only on Mondays or other periods when the facilities are closed to general public use. 3. Actual costs incurred by CFM will be billed following filming, and will include security and employee service charges, administrative overhead and charges for any special cleaning or repair work required for the building, grounds, or collection items as a result of filming activity. Any staff members assigned to the film company will be dedicated to the company during the company's stay at the museum. Each unlocked door will be monitored by a security officer. 4. On occasion, filming of exteriors at CFM may be permitted on weekdays when the museum is open, provided the film company understands that the public must not be hindered from visiting the museum. 5. While every effort will be made to accommodate film companies on short notice, it is suggested that reservations for filming dates be made as much in advance as possible. Because the periods available for filming are limited, CFM cannot always oblige last-minute requests. 6. A script must be submitted, with all final shooting scenes and production schedules for CFM noted, prior to granting permission to film. The purpose of the review is to determine the impact the scenes to be filmed at CFM would have on its operations. 7. A walk-through with all necessary parties (CFM representative, location manager, first assistant director, director, producer, etc.) must be scheduled as far in advance as possible; a 2-week advance walk-through is advised. Immediately after the walk-through, the film company is expected to supply CFM with a written outline of the specific areas they wish to use, as well as building access and parking needs. 8. At CFM, there is no power available; the film company must provide its own electrical sources for equipment. 9. CFM will under no circumstances turn off its HVAC system for filming. 10. In all exhibition areas of CFM, there are lighting restrictions. The curator's presence may be required, and his/her judgment must be heeded. Generally, light must be no more than 80 footcandles in intensity, and all lights must have UV filter gels placed on them. While filming lights may be safe for humans, they do not meet the requirements for fragile collection items (UV filter gels eliminate 70% more UV rays). 11. Any changes to CFM lighting will be handled by museum personnel. An exhibit worker will be on duty during the film company's use of the building. 12. Limited set dressing may be permitted; however, the film company may not move or remove existing cases and exhibits from their places in galleries. The moving of anything in the galleries must be agreed upon in advance and will be done by CFM staff. All set dressing must be approved in advance by the CFM representative. Nothing is to be attached to existing museum walls or structures. TAPE MAY NOT BE APPLIED TO WALLS. Anything brought in for set dressing must be removed by the film crew following filming. Fogging and smoke machines are not permitted. 13. If the film company wants to enter CFM exhibition vignettes for any reason, there shall be a curatorial person assigned. 14. If the film company wants the telephones to be turned off (to prevent the interference of ringing) during filming, it must make such arrangements in advance. 15. Filming will be limited to public areas of CFM. 16. The film company must state the size of crew and number of talent; number of equipment and support vehicles; and names of key personnel to be present on filming day. The film company personnel are expected to exercise extreme care when in the exhibition areas. Lounging, sitting or standing on any exhibit structure, furniture, case, etc. is strictly forbidden. The film company shall use only the areas specified in writing and will not be permitted to use other areas for gathering or feeding personnel. 17. Smoking, food and drink are not allowed within CFM. 18. CFM cannot provide extensive parking. At CFM, generator and some equipment trucks may be parked in the west, south and/or east parking lots; parking for other vehicles may be found as space allows. No more than 80 spaces are available. All planned use of parking lots must be specified in advance. 19. CFM reserves the right to document, by still photographs, any film shoot occurring on its property. The photographs will be placed in the museum's files for archival purposes, and any publication use of them will be cleared in advance with the representative for the film company. 20. If possible, the film company will provide the museum with a videotape copy of the production (television series, commercial, etc.) filmed at CFM. It will be used strictly for archival purposes; any public screening of such videotapes will be cleared in advance with the representative for the film company. 21. For further information, please contact: Ruth Haas, Director, Cape Fear Museum, 814 Market Street, Wilmington, NC 28401; phone: 910-341-4350; FAX: 910-341-4037. Timothy S. Bottoms · Registrar · Cape Fear Museum · 814 Market Street · Wilmington, North Carolina 28401-4731 · 910.341.4350 x 3011 · 910.341.4037 (fax) · [log in to unmask] Alicia Schatteman <aschatteman@MONTCLAIRHIST To: [log in to unmask] ORICAL.ORG> cc: (bcc: archive) Sent by: Museum discussion Subject: film question list <[log in to unmask] COM> 02/26/2003 03:20 PM Please respond to Museum discussion list We have been approached to use one of our historic house museums for a four day film shoot. It is a small budget student film, not a commercial venture. I was wondering if other museums have policies with regards to filming and photographing, if you would be interested in sharing your policy with me. Thanks! Alicia Schatteman, Executive Director The Montclair Historical Society 108 Orange Road, Montclair, NJ 07042 973-744-1796 http://www.montclairhistorical.org/ [log in to unmask] ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes). 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