VOLUNTEER SERVICES ASSISTANT regular full time position The Asian Art Museum seeks a highly organized, reliable, resourceful individual, with excellent administrative and interpersonal skills, to support a dynamic program during an exciting period of growth in the museum's history! The Volunteer Services Assistant will assist the Manager of Volunteer Services in the administration of the museum's Volunteer Program by performing a variety of office and administrative duties related to the recruitment, orientation, training, retention, and scheduling of volunteers. With the opening of the New Asian, the Volunteer Corps will consist of approximately 450 volunteers who contribute their skills and talents in a variety of positions throughout all museum departments. The majority of time given by volunteers will be in the Museum Store and the Visitor Information Center. Examples of Duties 1. Assists in the recruitment process for new volunteers; prepares materials; makes telephone and e-mail contacts; schedules orientations and oversees training provided by other departments. 2. Updates and maintains volunteer database, volunteer roster and log of volunteer hours. 3. Schedules Museum Store and Visitor Information Center shifts. 4. Performs a variety of office support functions including: processing daily mail; establishing and maintaining files; answering the telephone and e-mail messages, providing accurate information about the museum and associated activities; composing and/or typing departmental correspondence; assisting with specialized mailings. 5. Establishes and maintains ongoing communication with volunteers to answer questions, to clarify assignments, and to insure a positive relationship with the museum and the Volunteer Services office. 6. Prepares either monthly shift calendar or monthly shift confirmation; coordinates the mailing and/or e-mailing of this information to all active volunteers. 7. Maintains an active role in representing the Volunteer Services office to other museum departments insuring that volunteer staffing is provided as needed. Minimum Qualifications · Bachelor's Degree from an accredited college or university. · At least one year of related work experience. · Good knowledge of general office practices, procedures, and equipment. · Solid computer skills including proficiency in Microsoft Office; knowledge of Access preferred. · Excellent written and oral communication skills; strong planning, organizational and follow-through skills. · Ability to: analyze situations, clarify priorities, recommend and implement appropriate solutions; satisfy deadlines with a high level of initiative, accuracy and attention to detail; display good judgment and exercise tact & diplomacy at all times. · Self-starter with proven ability to manage and independently prioritize multiple tasks while ensuring timely high quality outcomes. · Ability to: work well with volunteers of all ages and of diverse backgrounds and skills; effectively and factually communicate information to volunteers and visitors; represent the museum, its activities and programs in a positive, proactive manner. · Must be available to work on one weekend day. Compensation $14.39-17.28/hr. with excellent benefits package* *Please note: 1. New hires start at the beginning of the salary range 2. This position is represented by SEIU 790 Application Procedure Apply online at www.asianart.org or Send a letter of interest and resume by Friday, August 30, 2002 to: HUMAN RESOURCES Asian Art Museum Golden Gate Park San Francisco, CA 94118 FAX: 415.379.8887 ±The Asian Art Museum, a premier San Francisco institution, is one of the largest museums in the Western world devoted exclusively to Asian art. The museum's magnificent and priceless collection of more than 13,000 objects, including paintings, sculpture, ceramics, bronzes, jades and textiles, exemplifies the artistic accomplishments of countries and cultures throughout Asia. The museum is scheduled to relocate in 2002 to an historic Civic Center building which is currently undergoing a $160 million dollar renovation to become the Asian Art Museum's new home. The museum will open to the public in early 2003.± The Asian Art Museum is proud to be an Equal Opportunity Employer. ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).