Scott, Thanks for taking the time to reply so thoroughly to my question! We are in the process of an inventory right now, which is what brought up the issue. I still had a file of cards for the objects we couldn't find in the last inventory, and was trying to resolve that problem. I'm very pleased with PastPerfect so far, and realize that the more information we enter correctly in the beginning, the less we have to go back and add later. I was definitely leaning toward entering every record, whether the object is still here or not, but needed confirmation from some of my peers! We're also just beginning to plan an expansion of our building, and I know having as much information in PastPerfect as possible will make moving the collection that much easier. Thanks again, Kathy Henri Collections Manager/Asst. Curator Ventura County Museum of History & Art 100 E. Main Street Ventura, CA 93001 (805)653-0323 x. 20 [log in to unmask] www.vcmha.org ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).