We treat these objects as field collections, and accession them as such.
They get a temporary custody receipt but no gift agreement; this is put
in the file and the accession number, when it is assigned, put on it.
The file is titled "2006.xxx Lane Field Collection", with Lane being the
staff member's name. On the other hand, if you wanted to, you could
treat them as gifts from the staff member who picked them up. Just
because they were not paid for by the staff member doesn't mean they
can't be acknowledged as gifts. Just be consistent in what you do - that
is the most important thing. Make it a part of your collections policy
so the next person knows what to do.
Anne, collections gnome; troll on alternate Wednesdays
Anne T. Lane, Collections Manager
Charlotte Museum of History
3500 Shamrock Drive
Charlotte NC 28215
704-568-1774, ext 110
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Featured Winter Events and Exhibits:Celtic Traditions Festival -
Saturday, December 10, 11:00-4:00 p.m. and Sunday, December 11,
2:30-6:00 p.m.Exhibits Alive: Colonial Christmas - Saturday, December
17, 2:00-4:00 p.m.
Twelfth Night: A Scots-Irish Holiday Celebration - Saturday, January 7,
6:30-8:30 p.m.
American Visions of Liberty & Freedom Opening Day - Saturday, February 4
Faces & Stories: A Portrait of Southern Writers closes January 2006
A Focus on Sports, January 14-August 15, 2006
American Visions of Liberty & Freedom, February 4-May 28, 2006
For information on these and all other events, please call (704)
568-1774 or visit us online at www.charlottemuseum.org
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On
Behalf Of Erika Brown
Sent: Wednesday, January 11, 2006 3:23 PM
To: [log in to unmask]
Subject: Objects collected by staff members
I am running into a situation I have not encountered before. Our museum
staff infrequently collects items for the collection. One example being
a promotional item being given away at a local bank. I am not sure how
to classify these items and what documentation I need to satisfy clear
and legal title to the items. They are not truly a donation or a
purchase, so the Deed of Gift or Purchase paperwork is not available.
Right now they are listed in PastPerfect as "Collected by Staff" and
have no paperwork other than an accession report.
My questions:
Does you museum collect objects for the collection?
If so, what type of acquisition is it listed as?
What documentation do you include / require when accessioning?
Thanks!
Erika
BTW, I have enjoyed the "You know you are a M.P. when..." thread!
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