Just a quick thank you to everyone who had advice for our Past
Perfect problems.  I did add the zero's and it worked.  

Becca
---- Original Message ----
From: [log in to unmask]
To: [log in to unmask]
Subject: Re: [MUSEUM-L] Past Perfect Problems
Date: Thu, 20 Jul 2006 16:01:16 -0700

>Becca,
>
> 
>
>This may or may not help, but it appears that the problem is that you
>need
>to have leading zeros in front of numbers of less than five digits. 
>If you
>have a collection that is going to be above 10,000 items (you noted
>that you
>have numbers 10001 and 10002) you'll need to have a total of five
>digits in
>every record for the computer to keep them in numerical order.  That
>means
>that single digit numbers have four leading zeros (00009), numbers
>with two
>digits need three leading zeros (00090), numbers with three digits
>need two
>leading zeros (00900)  and so on.  So the numbers that you weren't
>able to
>enter would have to be 00097, 00098, 00099, 00100.   The reason that
>you
>were able to enter 100 is that you don't have a 1000 or 10000 in the
>system
>yet.
>
> 
>
>Probably not likely, but if the collection might go higher than
>99,999, you
>will have to plan for six digits.  All the same is true but with an
>additional leading zero in every number.   (e.g.  099,999 so that you
>can
>then go to 100,000.  
>
> 
>
>Best of luck,
>
> 
>
>Lucy Sperlin
>
>Butte County Historical Society
>
>Oroville, CA
>
>  _____  
>
>From: Museum discussion list [mailto:[log in to unmask]] On
>Behalf
>Of Santa Fe Trail Center
>Sent: Wednesday, July 19, 2006 12:03 PM
>To: [log in to unmask]
>Subject: Past Perfect Problems
>
> 
>
> 
>
> 
>
>I have a question for anyone who remembers the very early versions of
>Past
>Perfect.  Several years ago my predecessor purchased an older version
>of
>Past Perfect and began entering items as they came in.  Since I have
>been
>here I began a project with volunteers entering older objects.  The
>museum
>uses a simple numbering system (1, 2, 3,4,.9900, 9901, 9902,.10001,
>10002,
>ect.) The problem I have run into is that the former curator started
>entering objects in around #9700 and now that my volunteer is up to
>#97 Past
>Perfect will not accept it.  Instead it says #97 exists already. 
>This also
>happens for #'s 98, 99, and 101.  I do not know why it will take 100.
> I
>have thoroughly searched the object ID's in the system and these
>numbers do
>not exist.  
>
> 
>
> 
>
>Does anyone know how I can get around this or, if I even can.  I
>tried
>calling tech support but my budget cannot afford the fees for their
>phone
>support.  
>
> 
>
>Any help you can offer is appreciated.
>
> 
>
>Becca Hiller
>
>Curator/Archivist
>
>Santa Fe Trail Center
>
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>=========================================================
>Important Subscriber Information:
>
>The Museum-L FAQ file is located at
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Becca Hiller
Curator/Archivist
Santa Fe Trail Center

=========================================================
Important Subscriber Information:

The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes).

If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).