Job Description for:

Archivist/Librarian
History and Archives and Education, AAO-HNSF
Part-time (28 hours/week; 
20 hrs/week, Dept of History and Archives; 8 hrs/week, Dept of Education)
Non-Exempt

Reporting Structure

The Archivist/Librarian reports to the Director, Department of History and 
Archives. For tasks relating to the NROSG and Digital Image Library, 
Archivist/Librarian reports to the Senior Manager for Online Learning, 
Department of Education.

Qualifications

Master’s degree in library science or related field preferred.  Minimum of 
a BA required.  At least 2 years experience with library and archival 
collections required.  Experience with cataloging and electronic databases 
as well as creation of archival finding aids.  Understanding of MeSH and 
medical terminology.  Knowledge of copyright issues and preservation 
standards.  Understanding of metadata and digitization projects.  Ability 
to work independently and complete work successfully with minimal 
supervision.  Excellent oral and written communication skills.  Background 
in history a plus.

Key Responsibilities

•	Manage research library and rare book collection.
•	Manage institutional archive and loans of archival material.
•	Complete all data entry for the National Resident Online Study 
Guide (NROSG) and the AAO-HNSF's Digital Image Library and catalog all 
images in the AAO-HNSF's Digital Image Library according to MeSH.

Specific Duties

•	Oversee the archive, library, and cataloging.
•	Ensure proper storage of archival and library materials.
•	Serve as staff and public contact answering research questions.
•	Manage the oral history program.
•	Assist in the development of strategies for increasing public 
access to collections.
•	Solicit donations.
•	Assist in the development of exhibits and monitor the storage 
areas.
•	Work with the Department of Education to complete data entry for 
the National Resident Online Study Guide (NROSG), including researching 
the PubMed ID numbers for references within the NROSG.
•	Work with the Department of Education to complete data entry and 
assignment of MeSH terms to images in the AAO-HNSF's Digital Image Library.
•	May participate on an internal team, either through formal 
assignment, or on an ad hoc basis.
•	Consistently demonstrate courteous, cooperative and helpful 
behavior to all contacts, internal and external.
•	Duties and responsibilities may be added, deleted, or changed at 
any time at the discretion of management, formally or informally, either 
orally or in writing.


Applications, including resume, salary history, and cover letter, may be 
sent to:

Tracy Sullivan
Director, History and Archives
American Academy of Otolaryngology--Head and Neck Surgery Foundation
1 Prince Street
Alexandria, VA 22314
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