Hi Deb and Rose

Keep everything! - but everything! And store off site as many backups as you can! You can never have too many!

Nice jibe, Deb ;-)

Glyn

Deb Fuller wrote:

> --- "Hoschette, Rosemary" <[log in to unmask]> wrote:
> > We are in the process of entering data into Past Perfect.  There is
> > discussion as to whether you keep the hard
> > copy from which you are working and if you continue to keep hard copies
> > in the future?  I have my ideas on this and wonder what other professionals
> think?  Thank you.
>
> I'd keep the hard copies and store them away from you site if possible. One
> "total system failure" can completely erase everything and backups can get
> corrupted or destroyed as well. A fire or flood can wipe out your paper records
> hence storing them somewhere else. And you never know when the marine guards
> outside your building will be distracted and let those pesky looters through.
> ;)
>
> Another way to do it is once everything is in the system, print out a list and
> compare it to your originals. If they are the same, then I think it's okay to
> toss your originals as long as you have a schedule of when you print new lists
> out. Make sure the lists are clearly marked with the date that they are printed
> and do not throw away originals until they have been checked against the
> printed lists.
>
> Yes, I know this is a pain. I've been working with computer databases for over
> 10 years and I've seen grown men cry because they had a complete system failure
> after they had tossed all their paper back-ups because "We've got the computer
> now and don't need them."
>
> Deb
>
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