We found that hiring someone specifically for event coordination made sense
for our museum. Their job is "special events". During fall and spring
semesters, I have work study students who are the special event staff.
During the summer, we hire a part-time staff member or move the work study
student(s) into the part time position as the lead for special events and
then staff up with part time or volunteer team members. 

When it comes to using full time staff for larger events, the Programming
Coordinator is the manager for after hours special events. The Operations
Manager is the manager for weekends. By promoting two of our part-time floor
staff members to part-time floor staff supervisor we have opened up a lot of
options for increasing after hours and weekend coverage by "management" and
given two really great staff members more responsibility and team leadership
opportunities. This has worked out really great because we can rotate
weekend duty between three people.

We do use comp/flex time for full time staff who work after hours or weekend
shifts and it is supposed to be used within the 30 day time period following
the event. We also stagger start times and come in later in the day when we
have an evening event. 

Sure we have had plenty of bumps along the road, but we have a small staff
and "learn through play" at our museum. 

Would love to hear how other museums do this. 

Respectfully, 


Sam Hand
Operations Manager


Oklahoma WONDERtorium
308 West Franklin/Stillwater/OK/74074
PHONE: 405.533.3333  xt 109 |  FAX: 405.372.7289
EMAIL: [log in to unmask]
WEB: http://www.okwondertorium.org
FACEBOOK: http://www.facebook.com/okwondertorium
TWITTER: http://www.twitter.com/okwondertorium






-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On Behalf
Of Cole, Jamilyn
Sent: Thursday, March 28, 2013 11:47 AM
To: [log in to unmask]
Subject: [MUSEUM-L] Staff coverage for evening and weekend events

 
Please forgive cross postings

All, 

I'm interested in hearing how different institutions handle the staffing of
evening and weekend work for events/coverage. I know this is a challenge for
all of us in this time of doing more with less. 
 
If you use exempt full time staff to fulfill this, here are some of the
questions that I'm interested in;

Do you have a Manger On Duty model, where managers/senior staff or others
takes turns rotating though weekend coverage? 

Do you give comp/flex time to your staff who work evening or weekends?
If so does it have to be taken in a certain time period? 

Is some of your staff on a Tues-Sat or other non Mon-Fri schedule to assist
with scheduling? 

Similarly do you stagger full time staff schedules during the day so you
have evening coverage when needed? 
Anything else that you're willing to share...
 
Many thanks,
Jamilyn
 
 
Jamilyn Cole
Director of Museum Education
National Baseball Hall of Fame & Museum
 
25 Main Street, Cooperstown, NY 13326
Phone: (607) 547- 0349
Fax: (607) 547- 4094
[log in to unmask]

Jamilyn Cole
Director of Museum Education
National Baseball Hall of Fame & Museum
 
25 Main Street, Cooperstown, NY 13326
Phone: (607) 547- 0349
Fax: (607) 547- 4094
[log in to unmask]
 
 
 




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