While tape recording (sometimes even videotaping) meetings of boards may be
required by law in some states, I wonder if it useful.  The best "minutes"
are those that simply record the motions made and actions taken (in addition
to who attended) and attach whatever documents were reviewed by the board -
including staff reports.  "Minutes" that try to incorporate a narrative of
who said what, and so forth, are far in excess of any institution's need.
(I haven't had much luck persuading any board members of this, however.)
Ross Weeks Jr.
Historic Crab Orchard Museum & Pioneer Park
Tazewell, Va.
http://histcrab.netscope.net

----- Original Message -----
From: "Audra Oliver" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, April 18, 2002 10:13 AM
Subject: Re: Board Policy


It is not unheard of to have an audio recording of meetings.  Some state's
used to require this as part of their open meeting law for state
departments.  So there is nothing wrong with having someone record meetings
on tape.  Who becomes another question.  I'd see this as a function of the
recording secretary but if the recording secretary didn't do it, the
director certainly could.
On the other hand, over ten years I recall trying this only once or twice
when a secretary wasn't available to take minutes.

Is there more to your question than meets the eye?


>>> [log in to unmask] 04/17/02 08:35PM >>>
Is it standard procedure for the executive director of a board governed
organization to record minutes?

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