Smithsonian Institution Vacancy Announcement
OPENING DATE: May 5, 2000
CLOSING DATE: May 26, 2000
POSITION TITLE/ SERIES AND GRADE
Scheduling Associate (OA) IS-1001-07
THIS IS NOT A FEDERAL POSITION
Salary: $28,866-$37,522 per annum
(including locality pay)
Temporary Not-To-Exceed 1 year.
ORGANIZATION
Smithsonian Institution Traveling Exhibition Service
ANNOUNCEMENT NUMBER
00JW-1147
DUTY LOCATION: Washington, DC
AREA OF CONSIDERATION: All qualified candidates including qualified individuals with a disability. The Smithsonian provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for the application/hiring process, please call (202) 287-3100 (voice) or (202) 287-3498 (TTY).
DUTIES: The incumbent assists with the scheduling of more than 30 SITES exhibitions to hundreds of potential venues across the U.S. Acquires familiarity with exhibition content, museum policies, and registrarial standards for gallery security in order to communicate accurate information. Screens telephone inquiries and requests to the Scheduling Department. Distributes verbal and written information on every SITES exhibition to interest host venues. Drafts correspondence to request information about book availability, exhibition content, policies and security requirements. Contacts potential exhibitors to acquire data needed to complete scheduling arrangements. Updates data base of SITES exhibitor records, including keying in mailing list corrections, revisions to facility reports, and notations for booking records. Assembles, mails, and frequently updates schedules and other inserts for marketing materials. Prepares and administers staff travel for Scheduling departments, including reviewing travel requests for accuracy and proper format, making transportation and hotel reservations, preparing travel documents. Perform other duties as assigned.
QUALIFICATIONS: Applicants must have one year of specialized experience equivalent to the next lower grade level. Specialized experience is experience in the actual type of work for which the application is made. Applicants must show evidence of typing proficiency of at least 40 words per minute. If evidence is not shown, you will not be considered.
Selective Placement Factor: Subject matter knowledge of arts, humanities, or sciences to carry out communication with potential exhibitors about exhibition content.
Quality Ranking Factors: (These factors are not mandatory to be considered for a position, but will be used to determine who are the highest qualified candidates among those who meet the selective factors.)
1. Knowledge of museum terminology and organization.
2. Skill in utilizing word processing computer programs for correspondence, reports and information management.
3. Skill in utilizing desktop design systems to create, modify, or output descriptive materials.
4. Ability to communicate in writing.
NOTE: RELOCATION EXPENSES WILL NOT BE PAID.
How to Apply:
1. The Smithsonian Institution does not require a standard application form, but we need certain information to evaluate your qualifications. You may apply using a resume, the Optional Application for Federal Employment, or any other application form you choose, including an SF-171, Application for Federal Employment. See page 3 for further instructions. (Note: If you use an SF-171, do not answer questions 38-47. Job finalists will be asked to complete a Declaration for Trust Employment to determine their suitability for Federal employment and to authorize a background investigation.)
2. Clearly describe in your resume or application your work experience, education and/or training as it relates to this vacancy. It is very important that you fully address how your work experience and education/training meet both the specialized experience requirement and the selective factors. This information will be used to determine whether or not you are qualified for this vacancy. Selective factors establish qualifications to be eligible to compete for the position. Quality Ranking Factors are not mandatory but are used to determine the highest qualified candidates among those eligible to compete for the position. Therefore, it is to your benefit to provide a full description of your experience and education/training relative to the job requirements of this vacancy.
3. The attached background Survey Questionnaire should be completed by all candidates, except Smithsonian Institution employees, and returned with the application. This form is for gathering statistical data and will not be a part of the application.
Applications must be submitted to one of the addresses below and must be received by the closing date.
Send your application to:
Smithsonian Institution
Office of Human Resources
Branch 1
P.O. Box 23762
Washington, DC 20026-3762
(Hours: M-F, 9 a.m. to 5 p.m.)
OR
Bring your application to :
Smithsonian Institution
Office of Human Resources
955 L'Enfant Plaza
Suite 2100
Washington, DC 20560
To obtain information on the Trust Hiring Process, hear about other Smithsonian vacancies, or request vacancy announcements, an Optional Application for Federal Employment (OF-612), or an SF-171, call our automated Jobline on (202) 287-3102 (accessible 24 hours, 7 days a week).
For further information please call (202) 287-2435 (voice) or (202) 287-3498 (TTY).
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