When was the donation physically on the museum/ society's premises? 

There is sometimes a flurry of activity after Thanksgiving from
potential donors who are anxious to have their donation at our
institution by the end of the year in order to claim a donation for that
fiscal year.  I assign accession numbers based on the year the item was
physically transferred and is in my hands, (so to speak). 


Michiko Okaya
Williams Center Gallery Director/ Art Collections
Lafayette College
Hamilton and High Streets
Easton PA 18042
610 330 5361 
610 330 5642 (f)
www.lafayette.edu/williamsgallery

-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On
Behalf Of Judith Turner
Sent: Friday, February 01, 2008 7:35 PM
To: [log in to unmask]
Subject: Re: [MUSEUM-L] Date of Donation

The IRS bases their decision on the date when the gift
was made, not the date (often weeks later) when the
paperwork was completed, unless the effective use of
the gift is delayed because title hasn't been
transferred (gifts of stocks and bonds, automobiles
and other vehicles, etc.)  

Because of the volume of gifts made near the end of a
calendar year, holiday mail slowness, and employees'
preference for vacation then, forms get delayed but
the donor should still get credit for the donation in
the year the gift was made. 

In 2006 I had to write to my long-time employer and
ask them for a deed of gift for a donation made in
July 2005.  I realized I'd received nothing when
getting ready to prepare my income tax return months
after the donation was made.  

I knew I was supposed to receive a deed of gift so I
knew to ask.  I wonder how many people who are not
familiar  with museum procedures (not to mention tax
regulations) never receive any formal acknowledgment
nor a deed of gift form to sign.

Judy Turner
Whitefish Bay, WI


Jarod Atkins writes:

> Hello Museum World,
> 
>  
> 
> So, I sent out my letter of acknowledgement to the
> donor along with the
> Transfer of Title for them to sign and return.  I
> sent the letter on
> January 17, received the T.O.T. on the 25th but they
> signed it and put
> the date of December 10, 2007. What date do I use
> for the accession
> procedures? Thank for all who respond. 
> 
>  
> 
> Jarod Atkins, Curator of Collections
> 
> Edmond Historical Society
> 
> 431 S. Boulevard, Edmond, OK 73034
> 
> Office:  (405)340-0078
> 
> www.edmondhistory.org


 
________________________________________________________________________
____________
Looking for last minute shopping deals?  
Find them fast with Yahoo! Search.
http://tools.search.yahoo.com/newsearch/category.php?category=shopping

=========================================================
Important Subscriber Information:

The Museum-L FAQ file is located at
http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed
information about the listserv commands by sending a one line e-mail
message to [log in to unmask] . The body of the message should
read "help" (without the quotes).

If you decide to leave Museum-L, please send a one line e-mail message
to [log in to unmask] . The body of the message should read
"Signoff Museum-L" (without the quotes).

=========================================================
Important Subscriber Information:

The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes).

If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).