JOB ANNOUNCEMENT

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Planning and Operations Coordinator
Reports to Project Director, Planning and Operations

Responsibilities

Administration
.       Provides general office coordination, including the drafting of
memorandum and correspondence, and facilitates departmental inquiries
and communications.
.       Maintains department library, central files, databases, and overall
office organization.
.       Drafts and maintains the international projects administrative
policies and procedures manual.
.       Coordinates museum travel approval of staff for Guggenheim Museum
Bilbao and other international projects related activities.
.       Maintains the International Projects Planning and Operations Calendar.
.       Coordinates operational and administrative activities for exhibition
planning and implementation in conjunction with Exhibitions Program
Manager.
.       Other general administrative duties as directed by the Project
Director, Planning and Operations.

Budget & Planning
.       Under supervision of Project Director, liaisons with Manager of Budget
and Planning for International Programs in the coordination of data and
information and budget tracking.

Finance
.       Liaisons with the Finance department in the coordination and
distribution of accounting and financial reporting on international
projects.
.       Coordinates contracts and exhibition expense requests between New
York, Bilbao and other international project venues.
.       Assists in the general communications and coordination between New
York, Bilbao and international project staffs.

Other
.       Assists in the draft preparation of business plans and strategic
planning models for other potential international projects and programs.
.       Distributes and maintains database of Internet news wires research
regarding potential sponsors of international programs/projects,
economy, and political activities with respect to Guggenheim
international projects.
.       Assists with donor prospects research and in the development of media
contacts, in coordination with the Development department for
international projects when appropriate.
.       Assists in preparing publicity and promotional materials for
exhibitions and special events; handles logistics of promotional
mailings of materials, in conjunction with the Public Affairs department
for international projects when appropriate.

Qualifications
.       Strong written and oral communication skills, as well as excellent
proofreading skills.
.       Strong computer skills.
.       Prior museum experience or internship highly desirable.
.       Fluency in other languages, a plus but not necessary.
.       Superior organizational skills and ability to handle a variety of
tasks concurrently and meet frequent deadlines.
.       Ability to initiate advance planning and prioritize tasks.