TITLE: NAWCC Library & Archives Supervisor
LOCATION: National Watch & Clock Museum, Columbia, PA
STATUS: Full-time, exempt
The Library & Archives Supervisor is responsible for managing and making accessible one of the largest horological libraries in the world. Housed within the Watch and Clock Museum, the collection consists of over 30,000 books, catalogs, and periodicals dealing with all aspects of the study of time and timekeeping. Special collections material includes 21,000 American patents; postcards dealing with horological subjects; postal stamps showing timekeeping devices; ledgers and drawings from the Hamilton Watch Company; the Whitaker Westclox collection; and the personal papers of such noted horologists as Jesse Coleman, Orville Hagans, Barclay Stephens, Robert Franks, James W. Gibbs, Albert Potter, and Charles Alvah Smith. Researchers of all types use our materials both remotely and on-site.
This is a full-time position reporting to the Museum Director. The responsibility of the Library & Archives Supervisor is to build, manage, and promote the collections with regard to access, reference, processing, outreach, acquisitions, and preservation, establishing priorities for both ongoing responsibilities and projects. The Library & Archives Supervisor supervises and schedules one full-time librarian/archivist, one part-time circulation staff person, and occasional full-time or part-time project archivists. The Library & Archives Supervisor also recruits, trains and manages a number of excellent, highly-valued volunteers and interns, upon whom the department and the Museum rely.
Primary Responsibilities
• Selects and orders library material and performs technical service functions including cataloging, circulation, etc.
• Work with on-site and remote researchers to provide professional reference service.
• Arrange, describe and create electronic access tools for archival collections and books.
• Support the Museum in its development and research of museum exhibits.
• Establish and maintain relationships with watch and clock industry partners.
• Work with Museum Director on accessioning procedures and rights and reproductions requests.
• Plan processing, digitization, access, conservation, cataloging and other projects, and work with the Museum Director to write grants seeking project funding.
• Manage the departmental and grant budgets and make budget recommendations.
• Develop, research, design, and install/create exhibits for the department’s exhibit areas and the museum’s website.
• Active participation with the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) and local management of consortium projects.
• Develop archives and library collections through donations and purchases, with attention to developing relationships with donors, potential donors, and vendors.
• Participate in museum-wide leadership, strategic planning, and policy creation.
• Work with other NAWCC departments on institution-wide projects.
• Work collaboratively with other horological organizations and institutions.
• Give presentations about library collections for prospective donors and VIPs.
Required knowledge, skills, and abilities
• Supervisory skills and the ability to organize work, develop effective work processes, and assess work priorities.
• Strong service orientation and an interest in working with NAWCC staff, members and the general public.
• Demonstrated ability to work with researchers of all types, including scholars, teachers, students, enthusiasts, and genealogists.
• Ability to assist and instruct museum staff, departmental staff, interns, and volunteers with a patient, respectful, and supportive approach.
• Excellent oral, written, and interpersonal communication skills.
• Demonstrated understanding of, and receptiveness to, the uses of emerging technologies in archival and special collections.
• Ability to work both independently and with other departments.
• Ability to meet deadlines.
• Ability to lift items of 25 pounds or more. Ability to stand or kneel for long periods of time. Ability to stand on and move rolling ladder and reach items on upper library shelves.
• Requires working rotating weekend schedule and some holidays.
Required education and experience
• The Library & Archives Supervisor should have a Master of Library Science or Master of Arts in History with experience in archives and/or library operation, as well as professional experience in a special collections library or research setting.
• Formal training in archival practice and care in handling of unique material.
• Very strong hands-on computer skills, including experience with web development, relevant library computer systems software, and software and technologies required for providing digital access to resources
• Facility with OCLC mixed materials cataloging and standard professional tools and programs (e.g. LCSH, DACS, Archivists’ Toolkit, etc.).
• Demonstrated ability to work collaboratively to develop programs and exhibits.
• Demonstrated ability to maintain, manage and seek out new relationships within your institution and in partnership with other institutions.
Preferred experience
• Knowledge of horological history and technology preferred.
• Evidence of active participation within the profession.
Start date of late 2011 or early 2012. Please submit resume, salary requirements and three references via email to: [log in to unmask]
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