Our loan requests go to the assigned registrar, who works up an initial file---compiling and reviewing facilities reports, assigning loan conditions, and reviewing schedule.
The registrar must see it all the way through the approval process from there... from registrar to conservator... to Chief Registrar... to curator (of whatever collection the piece falls under)... to Chief Curator... to Deputy Director... and finally to Director.
Not over yet... if the current value is a certain amount or over, the exec. committee needs to approve too.
If the piece was bought with money from a certain group or fund (about 1/3rd of the time), the board of that particular group has to be located, polled, and sign off.
This can take ages. As a registrar, I just want them to okay it or axe it, and move on. But everyone else has to consider 'if I lend this then they promise we can have so and so for this show, and if we lend to this we might become a venue, let's lend to the 1st venue and the 3rd, but not the 2nd and 4th, they never lent us this, so they can't have this, we can't give them this becauase of condition, but lets offer this...'.
Wheeeee! :)
Ellen J. Holdorf
Assistant Registrar for Loans and Permanent Collection
Dallas Museum of Art
214.922.1221
214.969.5913 (f)
[log in to unmask]
> At 08:48 AM 10/5/2001, you wrote:
> >We are working on our policies and I have the question - who in your
> >institution gives the OK for an object to be loaned to another institution?
> >Curator, registrar, director... - or a combination?
> Our policy gives the appropriate curator authority to grant or deny loan
> requests. In practice, such questions often come through me, the
> collections manager, and the curator and I will determine whether the
> condition and significance of the objects justifies the risk. And the
> benefit. We would consult the director if we felt it necessary. And of
> course look at our own exhibition schedule.
> Regards,
> Anne
>
> Anne T. Lane, Collections Manager
> York County Culture & Heritage Commission
> 4621 Mount Gallant Road
> Rock Hill SC 29732-8666
> 803-329-2121, ext. 104
> Fax 803-329-5249
> [log in to unmask]
>
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