Just a note...these items should not have been accessioned and are not part of your collections or deaccessioned items. If the donor knew you would sort them from the start, you only needed to accession the part of the gift you wanted. The unwanted part is museum property (rather than collections) and the rules on disposing property are not the same as that of collections. Does your organization have a policy on disposing of property? How would you deal with old computers, excessive office equipment, etc? That should be your guideline on disposal.
Tracie Evans
Curator of Collections
Sauder Village
22611 St. Rt. 2
Archbold OH 43502
Phone: 419/446-2541
FAX: 419/445-5251
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Zickuhr, Kristine
Sent: Thursday, April 30, 2009 9:10 AM
To: [log in to unmask]
Subject: Re: [MUSEUM-L] Vinyl Records...unwanted
If you're a government agency there are probably very specific
guidelines. Our state surplus laws allow us to give certain items to
charity, but it has to be "competitive", meaning we can't single out a
specific organization. You also have to be careful about supporting a
religious non-profit if you're governmental. We're prohibited from
donating to individuals, so we wouldn't be allowed to post them on
Freecycle or give them to staff.
Kris Zickuhr
Wisconsin Veterans Museum
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On
Behalf Of Audra Oliver
Sent: Wednesday, April 29, 2009 4:15 PM
To: [log in to unmask]
Subject: Re: [MUSEUM-L] Vinyl Records...unwanted
A charity shop would be an option - probably a cleaner option.
>>> [log in to unmask] 4/29/2009 3:39 PM >>>
Why not set up a "recycle station" - a designated area where items that
will eventually end up in the trash are placed, and if folks can
"recycle" them before they go out to the dumpster they don't have to
check in with you first.
We do this with books (not collections, just books from home) and any
book that does not get adopted by a staff person gets donated to a
library.
Cindy Boyer
Director of Museums and Education
The Landmark Society of Western New York
133 S. Fitzhugh St.
Rochester NY 14608
(585) 546-7029 ext. 12
[log in to unmask]
The Landmark Society: Revitalizing Yesterday, Protecting Today, and
Planning for Tomorrow
www.landmarksociety.org
Confessions of a Preservationist: The Landmark Society blog
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-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On
Behalf Of Toni Kiser
Sent: Wednesday, April 29, 2009 4:27 PM
To: [log in to unmask]
Subject: [MUSEUM-L] Vinyl Records...unwanted
Our institution recently received about 200 vinyl records that range in
date from the 1930s-1980s. When we agreed to take the records from our
collecting era (1930s-1940s) the donor gave us permission to dispose of
anything that we didn't want. They signed a permission to dispose form
that lists all the ways we can get rid of them (give to another
institution, sell, throw away, etc.). Most of the records that we are
not keeping for the collection are not in great shape and I don't think
that they would sell well on ebay (at least not well enough to justify
all the time and effort we would have to put into it).
So we would like to just throw them away...but here is our dilemma,
word of these vintage records got out among the staff and people have
been asking if they can have certain records (The Captain and Taneal
anyone?) We do intend to toss them, but I don't want to just hand them
out to employees that ask for them. I also hate to put this much stuff
in the trash that someone may want and use. Should I throw them out and
just let people dumpster dive? Any thoughts on an easy way to rid
ourselves of them without getting caught in an ethical nightmare?
Anyone want 100 or so vinyl records from the 60s, 70s, and 80s (for
your institution of course)?
Thanks for you thoughts,
Toni
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