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Subject:
From:
Roxana Adams <[log in to unmask]>
Reply To:
Museum discussion list <[log in to unmask]>
Date:
Mon, 19 Oct 1998 08:29:53 -0400
Content-Type:
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On pages 4 and 5 of the pamphlet "Museum Accreditation:  Criteria and
Characteristics" is a checklist of documentation required for
application to accreditation.  It is a very comprehensive list of all
the kinds of policies you may want to have in an overall institutional
policy manual, leaving out the copies of sample forms, salary schedule
and photographs. Below is the section in its entirety.

B.  REQUIRED DOCUMENTATION

The following documents must be submitted with the completed self-study.
It is assumed that all documents submitted are current and have been
approved by the museum's governing authority where necessary and
appropriate.

Mission statement
Articles of Incorporation, charter or enabling legislation
Bylaws or constitution
Statement of permanence (applicable only to museums that are part of
other organizations which do not have museum management as a primary
purpose in their governing authority or organizational documents)
List of current members of governing authority, with their affiliations
Institutional code of ethics for staff and governing authority
Written evidence of the delegation of authority for day-to-day operation
of the museum to the museum director (or the equivalent position)
Documentation of future institutional plans
Collections policy related to the Native American Graves Protection and
Repatriation Act
Collections management policy (acquisition, accession, deaccession,
disposal, loans, both incoming and outgoing, conservation)
Sample copy of completed accession record
Sample copy of completed catalog record
Sample copy of completed inventory record
Sample copy of completed deaccession form
Sample copy of completed loan agreement form
Sample copy of completed condition report form
List of published research results from the past five years
List of long-term exhibit installations with titles and dates
List of temporary exhibitions shown during the past five years
List of traveling exhibitions organized by the museum during the past
five years
Sample materials that illustrate the range of educational programs
Most recent program calendar
List of museum publications for the past five years
Samples of selected publications
Organization chart for the museum
List of principal professional and administrative staff with salary
ranges
Position descriptions of principal professional and administrative staff
Current resumes for principal professional and administrative staff
Personnel policies
Printed descriptive material pertaining to membership program
Bylaws for each affiliate organization
Copy of IRS notification of tax-exempt status for each affiliate
organization
Printed descriptive material pertaining to activities of affiliate
organizations
Printed descriptive material pertaining to activities of each subsidiary
Copy of IRS notification of museum's tax-exempt status
Current year operating and non-operating budget
Audited financial statement or unaudited year-end fiscal reports (if
audited not available)
Annual report (if available)
Emergency plan (addressing emergency incidents and policies and
procedures ensuring disaster preparedness for staff, visitors, and
collections)
Photographs (8" x 10", labeled and dated)
Site map or floor plan (if available)

Roxana Adams, Coordinator
Technical Information Service
American Association of Museums
1575 Eye Street, NW, Suite 400
Washington, DC  20005
202/289-9121, fax 202/289-6578

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