> If this is a catered event, your caterer will likely be
> able to help you with liquor also. Is the dinner sit down
> or buffet? Is there an open bar or a cash bar? Will you
> give out 1 or 2 drink tickets with each admission? Where
> will the caterers set up?
If this fundraiser is held in your museum, you better check with state and local authorities to determine if your museum needs a liquor license.
gaw
Glenn A. Walsh, Project Director,
Friends of the Zeiss < http://friendsofthezeiss.org >
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--- On Thu, 7/17/08, m witten <[log in to unmask]> wrote:
> From: m witten <[log in to unmask]>
> Subject: Re: [MUSEUM-L] Fund Raising help
> To: [log in to unmask]
> Date: Thursday, July 17, 2008, 12:10 PM
> Hello Sonya-
>
> I have participated in a number of museum auctions, and
> they can be very rewarding. However, they can also cost so
> much in staff time that there is really little benefit. A
> great deal depends on the size of your staff and the
> commitment of you board members. You need to begin planning
> at least a year in advance.
>
> Are you holding the event at your museum (highly
> recommended) or at another location? If it is at your
> museum will you need to rent a tent or tents?
>
> If this is a catered event, your caterer will likely be
> able to help you with liquor also. Is the dinner sit down
> or buffet? Is there an open bar or a cash bar? Will you
> give out 1 or 2 drink tickets with each admission? Where
> will the caterers set up?
>
> How much you charge depends on how much your overhead for
> the event is and also how much admission is usually charged
> for this kind of event in your area.
>
> Will you need a sound system for the live auction and or
> for entertainment? How will you display both live and
> silent auction items?
>
> Who is on your guest list? Can they pay for their
> admission through Paypal on your website? Is there a
> special rate if you buy a whole table (usually 10 tops)?
>
> Who is responsible for identifying potential donors and
> getting the donated items? Staff and/or Board?
>
> There should be at least 2 committees...one for the event
> itself and one for the auction items. Who will set the
> items up at the auction?
>
> Will you be using Modern Postcard (or another print shop
> that can also mail the invitations? Will you send a Save
> the Date card? How far in advance should you send the
> cards?
>
> Who will handle the event set-up, parking, lighting, etc?
>
> Who designs and prints the program?
>
> I am sure I am forgetting myriad other details, but these
> are some of the questions you will need to answer.
>
> Make sure you do not take so much of your staff time to
> work on the auction that they are unable to do their
> regular duties.
>
> Good luck!
>
> Morris Witten
> Executive Director
> Taos Historic Museums
>
> Every calculation based on experience elsewhere fails in
> New Mexico.
>
> ~Lew Wallace (Territorial governor of New Mexico 1878 -
> 1881)
>
>
> Date: Thu, 17 Jul 2008 10:46:55 -0400
> From: [log in to unmask]
> Subject: [MUSEUM-L] Fund Raising help
> To: [log in to unmask]
>
> Help. I gave my director the idea of having a fund raising
> evening at our museum and I am not sure where to start.
> This is not my area. If anyone can help I would appreciate
> it. I am planning a dinner, dancing, silent auction and I
> hope to get donors for many of the services provided so if
> anyone can give me suggestions and how I should figure my
> budget (I don't even know how much to alot for alcohol)
> I would really appreciate it.
>
>
> Sonya
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