I always record loans either in or out of my facility. There is no reason to accession any loan; if you want to keep track of collection items better you can make these data part of your recording of loans. I have two tables of data for every loan: the ownership and dates of loan and then a listing of the artifacts belonging to that loan. You can also just scan any loan documents and hyperlink to your database.
Marybeth S.F. Tomka, M.A.
Laboratory Director and Curator
Center for Archaeological Research
The University of Texas at San Antonio
State Certified Curatorial Repository
One UTSA Circle
San Antonio, Texas 78249
(210) 458-7822
(210) 458-4397 Fax
http://car.utsa.edu/
. . . herding cats in a forest of catnip . . .
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of MUSEUM-L automatic digest system
Sent: Thursday, May 31, 2012 4:09 PM
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Subject: MUSEUM-L Digest - 30 May 2012 to 31 May 2012 - Special issue (#2012-135)
There are 27 messages totaling 11063 lines in this issue.
Topics in this special issue:
8. Loan numbers and Accession Numbers (2)
Date: Thu, 31 May 2012 13:15:19 -0700
From: Beth Ryan <[log in to unmask]>
Subject: Loan numbers and Accession Numbers
Good Afternoon,
I am trying to determine if Loans should be Accesssioned or assigned a separate Loan number which sets the items apart from the rest of the Collections.
I have worked in places where both methods were used.
Thank you so much for your help.
Sincerely,
Beth Ryan
Beth Ryan
[log in to unmask]
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Date: Thu, 31 May 2012 20:48:09 +0000
From: "Bentley, Andrew Charles" <[log in to unmask]>
Subject: Re: Loan numbers and Accession Numbers
Beth
In natural history we make a distinction between loans going out and those coming in which are called borrows. We have a separate table for this in our database which records data like who it came from, when it came, when it is due back and he objects associated with the borrow. Cataloging these items into your collection has serious implications for ownership etc. especially in museums that have a legal accessioning framework set up to validate authenticity. Creating catalog numbers for these items can also create confusion down the line as to who owns the material.
Andy
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Andy Bentley
Ichthyology Collection Manager/Specify Usability Lead
University of Kansas
Natural History Museum & Biodiversity Research Center
Dyche Hall
1345 Jayhawk Boulevard
Lawrence, KS, 66045-7593
USA
Tel: (785) 864-3863
Fax: (785) 864-5335
Email: [log in to unmask]
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From: Beth Ryan <[log in to unmask]<mailto:[log in to unmask]>>
Reply-To: Museum list <[log in to unmask]<mailto:[log in to unmask]>>
Date: Thursday, May 31, 2012 3:15 PM
To: Museum list <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Loan numbers and Accession Numbers
Good Afternoon,
I am trying to determine if Loans should be Accesssioned or assigned a separate Loan number which sets the items apart from the rest of the Collections.
I have worked in places where both methods were used.
Thank you so much for your help.
Sincerely,
Beth Ryan
Beth Ryan
[log in to unmask]<mailto:[log in to unmask]>
------------------------------
End of MUSEUM-L Digest - 30 May 2012 to 31 May 2012 - Special issue (#2012-135)
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