That makes me wonder - DID you actually accession all of the records?
We have a form where donors may make a gift of an object, to support the financial goals of our organization. In other words, donated for the purpose of selling the object as a revenue source.
It doesn't happen very often, but usually in a similar situation to yours - when a donor has one item that is appropriate for our collections and it is accessioned, and other items are donated as a revenue source.
Cindy Boyer
Director of Museums and Education
The Landmark Society of Western New York
133 S. Fitzhugh St.
Rochester NY 14608
(585) 546-7029 ext. 12
[log in to unmask]
The Landmark Society: Revitalizing Yesterday, Protecting Today, and Planning for Tomorrow
www.landmarksociety.org
Confessions of a Preservationist: The Landmark Society blog
Facebook / MySpace
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Tracie Evans
Sent: Thursday, April 30, 2009 9:17 AM
To: [log in to unmask]
Subject: Re: [MUSEUM-L] Vinyl Records...unwanted
Just a note...these items should not have been accessioned and are not part of your collections or deaccessioned items. If the donor knew you would sort them from the start, you only needed to accession the part of the gift you wanted. The unwanted part is museum property (rather than collections) and the rules on disposing property are not the same as that of collections. Does your organization have a policy on disposing of property? How would you deal with old computers, excessive office equipment, etc? That should be your guideline on disposal.
Tracie Evans
Curator of Collections
Sauder Village
22611 St. Rt. 2
Archbold OH 43502
Phone: 419/446-2541
FAX: 419/445-5251
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Zickuhr, Kristine
Sent: Thursday, April 30, 2009 9:10 AM
To: [log in to unmask]
Subject: Re: [MUSEUM-L] Vinyl Records...unwanted
If you're a government agency there are probably very specific
guidelines. Our state surplus laws allow us to give certain items to
charity, but it has to be "competitive", meaning we can't single out a
specific organization. You also have to be careful about supporting a
religious non-profit if you're governmental. We're prohibited from
donating to individuals, so we wouldn't be allowed to post them on
Freecycle or give them to staff.
Kris Zickuhr
Wisconsin Veterans Museum
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On
Behalf Of Audra Oliver
Sent: Wednesday, April 29, 2009 4:15 PM
To: [log in to unmask]
Subject: Re: [MUSEUM-L] Vinyl Records...unwanted
A charity shop would be an option - probably a cleaner option.
>>> [log in to unmask] 4/29/2009 3:39 PM >>>
Why not set up a "recycle station" - a designated area where items that
will eventually end up in the trash are placed, and if folks can
"recycle" them before they go out to the dumpster they don't have to
check in with you first.
We do this with books (not collections, just books from home) and any
book that does not get adopted by a staff person gets donated to a
library.
Cindy Boyer
Director of Museums and Education
The Landmark Society of Western New York
133 S. Fitzhugh St.
Rochester NY 14608
(585) 546-7029 ext. 12
[log in to unmask]
The Landmark Society: Revitalizing Yesterday, Protecting Today, and
Planning for Tomorrow
www.landmarksociety.org
Confessions of a Preservationist: The Landmark Society blog
Facebook / MySpace
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On
Behalf Of Toni Kiser
Sent: Wednesday, April 29, 2009 4:27 PM
To: [log in to unmask]
Subject: [MUSEUM-L] Vinyl Records...unwanted
Our institution recently received about 200 vinyl records that range in
date from the 1930s-1980s. When we agreed to take the records from our
collecting era (1930s-1940s) the donor gave us permission to dispose of
anything that we didn't want. They signed a permission to dispose form
that lists all the ways we can get rid of them (give to another
institution, sell, throw away, etc.). Most of the records that we are
not keeping for the collection are not in great shape and I don't think
that they would sell well on ebay (at least not well enough to justify
all the time and effort we would have to put into it).
So we would like to just throw them away...but here is our dilemma,
word of these vintage records got out among the staff and people have
been asking if they can have certain records (The Captain and Taneal
anyone?) We do intend to toss them, but I don't want to just hand them
out to employees that ask for them. I also hate to put this much stuff
in the trash that someone may want and use. Should I throw them out and
just let people dumpster dive? Any thoughts on an easy way to rid
ourselves of them without getting caught in an ethical nightmare?
Anyone want 100 or so vinyl records from the 60s, 70s, and 80s (for
your institution of course)?
Thanks for you thoughts,
Toni
=========================================================
Important Subscriber Information:
The Museum-L FAQ file is located at
http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed
information about the listserv commands by sending a one line e-mail
message to [log in to unmask] . The body of the message should
read "help" (without the quotes).
If you decide to leave Museum-L, please send a one line e-mail message
to [log in to unmask] . The body of the message should read
"Signoff Museum-L" (without the quotes).
=========================================================
Important Subscriber Information:
The Museum-L FAQ file is located at
http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed
information about the listserv commands by sending a one line e-mail
message to [log in to unmask] . The body of the message should
read "help" (without the quotes).
If you decide to leave Museum-L, please send a one line e-mail message
to [log in to unmask] . The body of the message should read
"Signoff Museum-L" (without the quotes).
=========================================================
Important Subscriber Information:
The Museum-L FAQ file is located at
http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed
information about the listserv commands by sending a one line e-mail
message to [log in to unmask] . The body of the message should
read "help" (without the quotes).
If you decide to leave Museum-L, please send a one line e-mail message
to [log in to unmask] . The body of the message should read
"Signoff Museum-L" (without the quotes).
=========================================================
Important Subscriber Information:
The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes).
If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).
-- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- --
This e-mail and any files transmitted with it may
contain privileged, confidential, or proprietary information
which may be protected from disclosure under law, and is
intended solely for the use of the individual, group, or entity
to whom this e-mail is addressed. If you are not one of the
named recipients, please notify the sender by e-mail and
delete this message immediately from your computer. Any
other use, retention, dissemination, forwarding, printing, or
copying of this e-mail is strictly prohibited. Thank you for
your assistance.
=========================================================
Important Subscriber Information:
The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes).
If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).
=========================================================
Important Subscriber Information:
The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes).
If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).
|
