Hello:
At our institution, we catalog art works in the Objects database. If you look at that database, you will see that there's a tab for cataloging art works. When you're in that part of PastPerfect, you can click on "thesaurus" in the object names field, then on "Communication Artifact" and then on "Art", you should then get a list of useful object names which you can then amend to your particular needs.
Jim Reed
Curator of Archives and Library
History San José
1650 Senter Road
San Jose, CA 95112
(408) 521-5026
fax: (408) 287-5807
http://www.historysanjose.org/research/library/
http://www.siliconvalleyhistory.org/
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Kim Hoffman
Sent: Wednesday, November 12, 2008 12:36 PM
To: [log in to unmask]
Subject: [MUSEUM-L] Very Basic PastPerfect Question for Art Museums
Hello ,
We recently purchased PastPerfect, and we're under the gun to digitize our records for reaccreditation and a grant deadline. None of us have experience with databases, or familiarity yet with the program. I don't want to get off on the wrong foot.
A past employee began a few records, and used "Communication Artifact" under category, "painting" (for example) under object name, and "art" under sub-category. Is this standard? It seems awkward. I'd appreciate any guidelines on how to use these fields properly and how others have possibly altered fields. I'm worried about entering data in the wrong fields, and needing to go back and redo it all.
I know this is a short-cut asking for help, but I'm somewhat desperate. Thanks in advance for any feedback.
With kind regards,
Kim Hoffmann
Curator of Collections
South Bend Regional Museum of Art
120 S. St. Joseph Street
South Bend, IN 46601
574 235-9102
574 235-5782
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