>The number of outgoing loans our museum handles has been growing
>recently. We are also planning to review our loan policies and
>procedures sometime in the coming year. In preperation for this I would
>like to ask a couple of questions of the Museum-L community as a quick
>way of assesing the norm out there as opposed to my own sense of things.
>
>1) Do you ever refuse a loan request on the basis that it was not made
>far enough in advance, that the existing schedule is too tight to easily
>allow for the needed conservation/registrarial work or arrangements
>etc.?
>The National Gallery of Canada has a very active Loan Programme (1000 -
1200 works per year) managed by the Registrar`s Office, and consequently a
very formal and somewhat complex loan review procedure involving the
collaboration of eight to
eleven departments (Directorate, Chief Curator, Registration, Curatorial,
Conservation, Technical Services, Protection Services, as well as Design,
Multimedia Services and Exhibitions on an occasional basis).
Formally-established lead times are documented in the Collections Policy (6
months in advance of the date required, not the opening date of the show,
for 1-11 works, 8 months for 12-24 works, and 12 months for 25 or more). We
do, of course, make every effort to accommodate loan requests which do not
allow us the required lead time, but there have been occasions when the only
option was to refuse the loan because of inadequate lead time to prepare and
ship the work safely.
>2) Do you charge an "administrative" loan fee above and beyond
>conservation, packing and shipping costs?
>No admin fee --we charge back for the above costs as well as for insurance
and courier costs. Our policy is to insure the loan under our policy and
charge back the borrower.
>2a) If so is it on a per loan, per object or per time/direct expenses
>incured basis?
>NA
>Thank you all for your time in responding. Either respond to the net or
>directly to my E-mail [log in to unmask]
>
>Sylvia S. Duggan
>Assistant Registrar, Loans
>University of Pennsylvania Museum of Archaeology and Anthropology
>33rd and Spruce Sts.
>Philadelphia, PA 19104
>215/898-4013
>[log in to unmask]
>
>
Delphine G. Bishop
Chief, Registration/Chef, Enregistrement
National Gallery of Canada/Musée des beaux-arts du Canada
Ottawa, Ontario
Tel 613.990.1959
Fax 613.990.8689
Email [log in to unmask]
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