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EXTERNAL
STATE OF MONTANA JOB VACANCY
An Equal Opportunity Employer
7 Page Document
DEPARTMENT OF COMMERCE
P.O. Box 200501, Helena, MT 59620-0501
Phone (406) 841-2700; Fax (406) 841-2701
JOB TITLE: Museum Exhibit Specialist (Curator of Collections)
POSITION #: 80017
LOCATION: Virginia City
DIVISION: MONTANA HERITAGE COMMISSION
PAY BAND: Grade 14
STATUS: Permanent, Full time
JOB CODE: 254147
SUPPLEMENT: Yes
ANNUAL SALARY: $28,397- $34,459. (Depending on experience, continuous service and salaries of existing employees). Employees new to state government typically start at $28,397.
Application Deadline: Applications must be submitted to a Montana Job Service Office or the Montana Department of Commerce, Personnel Office, PO Box 200501, Helena MT 59620-0501. Applications must be received or postmarked by the closing date of June 17, 2005.
The Montana Department of Commerce will accept FAXED applications followed by a hardcopy with original signatures. The Department does not accept electronic applications at this time.
Special Information: Weekends and extended hours frequently required during the summer months and occasionally during the remainder of the year. PLEASE PROVIDE A COMPLETED AND SIGNED STATE OF MONTANA APPLICATION FORM, A COPY OF YOUR COLLEGE DIPLOMA OR TRANSCRIPTS AND ANSWERS TO THE SUPPLEMENT QUESTIONS. Applications submitted for this vacant position may be used to fill future openings that occur within six months of the closing date. EXCELLENT BENEFITS ARE PROVIDED BY THE STATE OF MONTANA.
Reasonable Accommodations: Under state and federal law qualified applicants with disabilities are entitled to reasonable accommodations. Modifications or adjustments may be provided to assist applicants to compete in the recruitment and selection process, to perform the essential duties of the job or to enjoy equal benefits and privileges of employment available to other employees. An applicant must request an accommodation when needed. If you need any such accommodation, contact MONTANA DEPARTMENT OF COMMERCE using the information provided above. TDD users may call the TDD number 406-841-2702 or use the relay service by dialing 1-800-253-4091.
Duties: A. Collections Management: Implement the Collections Management Manual using Museum Collections Policy & Procedures as a basis. Inventory, accession and catalog the estimated 200,000 artifacts and objects. Help determine placement and disposition of objects, based on condition and historic importance, and criteria outlined in the Collections Management Manual. Assess and record detailed physical condition of artifacts. Perform or supervise all handling of artifacts, including all movement of artifacts according to standard museum practice, taking into account that the sites consist of both enclosed and open-air exhibits. Work with Concessionaires in care of objects in concessions; annually inspect artifacts in concessions. Train and supervise staff and volunteers on the care and handling of objects and collections records. Ensure the most significant and fragile items in the collection are physically protected in environmentally controlled and secure storage, exhibit, and work areas. Maintain and upgrade as necessary all collection management systems, including computer software, appraisals and inventories, and permanent records including legal documents, accession/de-accession records, loan forms, object and donor files, condition reports, conservation reports, location records and insurance forms. Work with Curator of History to complete the determination as to which objects were originally loaned to the collections, locate and contact loaners, and create or update forms as needed. Maintain accurate records to ensure that the collection is legally and financially protected. Develop 2-5 year exhibit plan. B. Management and Operation of Curatorial Center: Supervises 3 plus volunteers and the internship program. Responsible for performance management, supervision, discipline, recruitment and selection, work assignment. Recommends hiring, firing, promotions and pay. Approves leave requests, travel, time sheets, work schedules, training. Coordinate use of Curatorial Center with staff and visitors. Oversee operation of the McFarland Curatorial Center, including building maintenance and cleaning, public hours, security, and maintenance of furnishings and equipment. Coordinate maintenance of Curatorial Center building and grounds with other on-site staff.
C. Activity Coordination and Interaction: Coordinate with Preservation and Maintenance crews in cataloging, preparing, and removing objects from buildings slated for preservation or maintenance and protecting objects integral to the building. Train and assist staff and seasonal workers on collection needs and public interface regarding collections.
D. Dissemination of Information: Respond to inquiries from individuals, groups and institutions by providing information or referrals on the collections and Montana history. Conduct tours of the collection and present lectures, programs, and workshops to groups and organizations.
E. Budgeting and Grant Writing: Identify potential grants for collections and conservation activities. Prepares grant proposals; coordinate with staff in grant development and implementation, and with other personnel in preparing grant proposals related to curatorial activities.
Competencies: Commitment, Communication, Initiative and Accountability, Influence, Personal Effectiveness, and Thinking and Problem Solving.
KNOWLEDGE OF: Museum practices, techniques, and philosophies, including: ethics, records management and information retrieval, exhibit design and production, registration and accessioning procedures, artifact cataloguing and classification systems, artifact care and handling, storage methods, and emerging technology involved in artifact preservation and conservation. Personnel policies and procedures, MOM manual, state and federal personnel regulations; Western and Montana history and material culture; Laws affecting museum practices, e.g., laws related to charitable giving, the Native American Graves and Repatriation Act (NAGPRA), the state loan law, the Endangered Species Act, copyright, etc., and changes in those laws.
SKILLS IN: Microsoft Office Products (Word, Excel, Outlook, PowerPoint, Access) and PastPerfect data base software. Public relations, public speaking, and business management skills are also required. Grant writing, budget management, facility management and event coordination.
ABILITY TO: Communicate effectively both orally and in writing. Conduct primary research and convey the findings of that research through a variety of means (e.g. exhibit labels, publications, presentations, workshops, correspondence, and personal conversation). Work well with the public, sometimes in difficult or confrontational situations. Supervise staff, volunteers and student interns in collection and research activities. Use a computer in local area network, database management, spreadsheets and word processing; ability to use and maintain environmental monitoring equipment (e.g., light meter and recording hygrothermographs).
Education/Experience: The above knowledge, skills, and abilities are usually acquired through a combination of education and experience equivalent to a masters degree in Museum Studies, History, Fine Art, History Administration or a related field and 2-3 years of job related experience, 2 years of supervision in an enclosed and open air museum setting. Other combinations of education and experience, which could provide these knowledge, skills, abilities, and competencies, will be evaluated on an individual basis.
Application and Selection Process: Selection procedures used to evaluate an applicant's qualifications may include an evaluation of the State of Montana application and any required supplemental material, a structured oral interview including a performance examination, and reference checks. Applicants will be notified when screening has been completed.
Application material required initially for this position include the following: Signed and completed State of Montana Employment Application (PD-25, Rev. 9/98)[DoC1] . Portions of the application may be photocopied if legible (see application page 1 for instructions).
If Supplement is required, complete application supplement identified with your name and the position number on each page (see attached Supplement Question if provided).
Applicants claiming Veteran's or Person's with Disabilities Employment Preference (see State of Montana Employment Application, PD-25) must provide verification of eligibility with the application materials. The required documentation includes a DD-214 or PHHS Certification of Disability form accompanied by the Employment Preference Form PD-25A.
Application will be rejected if late, incomplete, or unsigned application material is received.
Benefits: State employees working at least half-time are also provided paid health, dental, vision, and life insurance. Other benefits for eligible state employees include a credit union, a deferred compensation program, public employees retirement program, 15 working days annual leave per year, 12 days sick leave per year, paid holidays, and up to 15 days military leave with full pay. Earned leave benefits may be used for maternity and parental (birth/adoption) leave and for immediate family illness care.
Immigration Reform and Control Act: In accordance with the Immigration Reform and Control Act, the person selected must produce within three (3) days of hire, documentation that he/she is authorized to work in the United States. Examples of such documentation include a birth certificate or social security card along with a driver's license or other picture I.D., a U.S. passport or a green card.
The Montana Compliance with Military Selective Service Act: In accordance with The Montana Compliance with Military Selective Service Act, men selected for state government employment must produce documentation showing compliance with the federal Military Selective Service Act. Examples of this documentation include a registration card issued by Selective Service or a letter from Selective Service showing a person was not required to register.
SUPPLEMENTAL QUESTIONS
DEPARTMENT: Commerce
JOB TITLE: Museum Exhibit Specialist (Curator of Collections)
POSITION NO.: 80017 PAY BAND: Grade 14
APPLICATION DEADLINE: June 17, 2005
INSTRUCTIONS: Please complete the following supplement questions. This supplement gives you an opportunity to present more complete and specific details regarding your qualifications for this position. Please limit your response to no more than 1 page per question, typed and single-spaced. Please put your name and the position for which you are applying at the top of each page. Your responses will be evaluated as an example of your written communications skills. Your responses to the Application Supplement MUST BE COMPLETED and returned with your Montana State Application form in order for your application to be considered.
1. This position is responsible for the legal and physical care and intellectual control of the Virginia and Nevada City historical collections. Please describe your experience implementing curatorial policy, cataloguing and database management collection systems, exhibit production, facilities management, dissemination of information, and budgeting and grant writing.
2. This position is responsible for the leadership and supervision of museum technicians, a seasonal intern, and some volunteer workers. Please describe your leadership and supervisory style. What do you do to ensure your leadership and supervision is effective? Please describe your experience supervising others. Include the number of positions supervised, the title of the positions and the number of years you supervised.
3. This position is located in a small, rural community that is largely isolated and many of the people in the community have depended on these historic resources for their livelihoods and are heavily invested in their history and traditional ways of presenting it. Please describe any experience you have that would assist you in being successful in this kind of position?
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