Title: Assistant Registrar

Reports to: Head Registrar

General Summary:

The Assistant Registrar manages registration functions related to the
care and maintenance of the museum’s permanent collection and assists
with all aspects of the Museum’s registration work.

Essential Functions:

25%	Manage the museum’s permanent collection in consultation with the
Head Registrar. Plan and oversee regular inventories. Maintain the
Registrar’s Holding Area and other art storage areas. Oversee
registration aspects of permanent collection rotations, including
hiring and supervising temporary preparators. Oversee course-related
use of permanent collection objects. Assist in developing annual
program of conservation, and coordinate conservation projects. Act as
a courier. Conceive, propose, and implement special projects related
to collection management processes and facilities as needed.

25%	Manage collection records (electronic and paper). Assist in
managing electronic records, including entering and maintaining object
information in the Museum’s collections management database. Manage
all paper records including maintaining physical document files and
object media.

20%	Process new acquisitions. Arrange packing and shipping for gifts
and purchases.
Manage all paperwork, including producing incoming receipts and
condition reports, managing donor and sales forms, and creating
physical object files. Assign and apply accession numbers. Process
acquisition paperwork and accession-number backlog.

15%	Manage photography of works in the collection, including
scheduling photographer and initial identification and preparation of
files for processing by Registration Assistant. Monitor copyright
status of objects and coordinate use paperwork. Process reproduction
requests, correspond with and send invoices to requestors, arrange for
the production of photographic materials, and collect fee payment and
file copies of publications.

5%	Hire, train, and supervise student intern. Ensure that all staff
who handle art
and/or have access to art storage receive proper training.  Coordinate
proper security clearance and access to storage for staff with
Facilities and Security Manager.

5%	Assist in preparing and managing registration budget related to the
permanent
collection. Monitor museum’s facility systems as they relate to
collections. Open and close the Museum on a back-up basis as needed.
Perform other administrative tasks as necessary.

5% 	Stay current in the field. In tandem with Head Registrar,
cross-train and assist
with exhibitions and loans as needed to ensure that overall
registration functions of the museum operate well.

Qualifications:
•	Bachelor’s degree required, preferably in art history or closely
related subject.  Master’s degree preferred in museum studies, art
history, or other related subject.
•	Previous experience required in a museum registration office or related field.
•	Knowledge of museum standards regarding the care and handling of art required.
•	Knowledge of legal and ethical issues surrounding a museum art collection.
•	Strong computer skills and familiarity with databases, especially
TMS, required. Familiarity with FileMaker Pro and Crystal Reports
preferred.
•	Ability to travel and work outside regular business hours, when
necessary, required.
•	Ability to represent the museum in a professional manner to donors,
professional colleagues, and all university constituencies required.
•	Background check and security assessment required.

Mental Demands:
•	Applicant must be detail-oriented and sensitive to the necessity of
accurate record-keeping.
•	Ability to maintain confidentiality.
•	Excellent written, oral, and auditory communication skills.
•	Patience and flexibility.
•	Ability to see projects through to completion and ability to work
well both with others and under own direction.
•	Ability to handle multiple projects simultaneously and prioritize
workflow, both for self and for staff.

Physical Demands:
•	Ability to see, handle, lift, push, pull, and carry objects.
•	Ability to crouch, climb, balance, and stand for long periods of time.
•	Ability to participate in transportation of artworks and withstand
various outdoor temperatures.

Application Process
Salary is competitive, depending upon qualifications, with
comprehensive University of Chicago benefits.  Review of applications
begins immediately and position stays open until filled.

To apply for this position, please go to:
https://jobopportunities.uchicago.edu/applicants/Central?quickFind=205070.

The University of Chicago is an Affirmative Action / Equal Opportunity Employer.

The above statements are intended to describe the general nature and
level of the work being performed by people assigned to this job.
They are not an exhaustive list of all duties and responsibilities
associated with it.

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