I would like to hear how different organizations track and acknowledge non-artifact donations.  As a financially strapped institution we often receive donations that are not meant for our collections.  We have received things like wheel chairs, paper, a copier, ect.  In the past, the museum has not really tracked this or kept an official record.  I would like to change this so that we have official documentation, an acknowledgement of the donation, and a receipt to give donors for their own records. 
 
I do not want to use our collections Certificate of Gift and, in thinking about the in's and out's, some issues have occured to me.  Should we use the same kind of language we have on our Cert. of Gift to protect ourselves if we decide to sell the donation...we have several wheelchairs and strollers and we do not need that many so right now if we sold some of them we have no way to really protect ourselves if the donors should be upset (we can't contact them either because we haven't tracked who gave what and personnel have changed) Sticky, Sticky, Sticky.  Also, should we diffirentiate things like paper--which gets used up, and things like the copier which does not.  
 
Ahhh...it should be so much simpler.  
 
Thanks in advance, 
 
Rebecca
 
 
 
 

=========================================================
Important Subscriber Information:

The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes).

If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).