If you do not have the technical ability or budget to set up a secure  
website with registration... a simple, fast, and inexpensive  
alternative would be to password protect the PDF, which can be done  
in Adobe Acrobat.

It would require a finding aid so researchers would be aware the  
material was available. They could then simply email you for the  
password which would allow them to view, download, print etc., the  
PDF. You would have the added benefit of compiling a list of people  
who were using the information and their purpose.

Not sure if this solves the original problem, or the amount of  
expected usage, but is a simple solution which would provide some  
control for your institution and flexibly for the researchers you are  
trying to assist...

Kind regards,
Sarah Gulick
[log in to unmask]


On Oct 7, 2007, at 10:28 AM, Deb Fuller wrote:

> On 10/7/07, Randy Little <[log in to unmask]> wrote:
>
>>  Deb do you have all the facts on what this data is and who make what
>> requirements to even start down the road of what you are espousing  
>> she
>> do?
>
> No, but the original posted stated that she was working with "old, one
> of a kind journals," whcih leads one to believe that they are out of
> copyright. The type of document is a moot point when dealing with how
> accessible you want to make it.
>
>> I am sure she didn't come to defend her position she came to ask
>> how to carry out a decision shes made.   If you don't agree with her
>> decision once you have gathered ALL the facts then great blast away.
>> I am always amused when people RAIL on someone with out all the
>> background knowledge required to make such damning and cutting
>> criticisms.
>
> If you notice, I did ask about what kind of "control" she is wanting
> with her documents as the questions she is asking are contrary to
> established online information dissemination practices.
>
>> Putting your faith in Karma to manage data and collections SCARES  
>> THE HELL OUT OF ME.  A class curriculum is nothing like medical  
>> and personal data.   When some crack pot researcher decides to use  
>> the data in some bizzarre form. (which happen what 10000 times a  
>> day)(see right wing and left wing use the
>> same data to say opposite things)
>
> Now you are assuming that Debra's journals contain medical and
> personal data which was never mentioned in the original post.
> Secondly, there is no mention of how current this data is. But again,
> it's a moot point.
>
> The point is that preventing a printout of a document is NOT a good
> way to control access to information, especially if she says she's
> never refused a request for a hard copy. Secondly, Debra stated that
> these journals are being scanned and put online so that researchers
> don't have to physically come into the library to read said journals.
> So you have information which you are freely giving out and want more
> people have to access to, yet at the same time you are taking away
> access. It's like inviting people to an all you can eat buffet and
> then telling them they can't take their plates back to the table to
> eat.
>
> Once someone can read the document on their own computer, there are a
> myriad of ways of downloading and printing out that document even if
> you have it locked so it can't be saved or printed out. You
> essentially cannot control it at that point just like you cannot
> control a physical print out of a document once it leaves your
> library. Thus you need to control access to the document before anyone
> sees it instead of after it is being read, regardless of the medium,
> hence the suggestion for putting said documents on a secure website
> where you can control who sees them in the first place have a register
> of who is looking at what.
>
> Deb
>
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