Position Available
Posted October 19, 2004


Please forward letter of interest and resume to [log in to unmask]

Assistant Registrar, Collections Access

This exempt professional position reports directly to the Chief
Registrar.  It requires knowledge of standard Museum registration
procedures and familiarity with current national and international art
packing and transport methods.  Experience with the ARGUS collections
management database is desirable.  Minimum educational requirement:
4-year college degree.  Graduate-level Museum Studies, American History,
or Art History course work a plus, as is previous registration
experience.

Duties

Coordinate all aspects of short-term incoming and outgoing loans
including scheduling transport, object preparation, condition reporting,
packing, and couriering as required as assigned by the Chief Registrar,
and the oversight of all long-term loans.
Prepare all records, including loan forms, condition reports, invoices
for fees, and generate all correspondence, pertaining to incoming loan
exhibitions, outgoing loans, and long-term loans from the Museum.
Update object location information for both computer and manual records,
including records of all internal and external art moves, as the result
of loans, exhibitions, and collections moves.
Coordinate and assist with the transportation of objects to and from the
Museum's off-site storage facility, including scheduling of packing and
shipments; schedule and provide access to off-site collections for
Museum staff, researchers, conservators, photographers, and others.
Supervise part-time staff, temporary art handling staff, and
departmental interns and volunteers as assigned by the Chief Registrar.
Act as a liaison between the Collections Management Department and all
other departments in the Museum, such as Education and Special Events,
as required. 
Assist the Chief Registrar and the Department of Collections Management
in all other duties as needed.
Compile Staff Collections Committee agendas and record the minutes of
Staff Collections Committee meetings as scheduled.

Assist the Head of Collections Services with duties required for the
administration

of the Curatorial, Collections Access, and Collections Management
departments, including maintenance of staff time records and
consolidated ordering of required office supplies.

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