I second the Access suggestion. The only way you'll get data out in any
useful way is to use a database. Access is not difficult to learn.

-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]]On
Behalf Of Dominique Rogers
Sent: Thursday, October 04, 2001 3:21 PM
To: [log in to unmask]
Subject: Re: Transcribing/search help...


You will not be able to do the sort  of searches you are mentioning
with word unless you use tables and it would be very cumbersome
and make a very large file.  On exel it would be easier but not that
satisfactory what you really need is a database type Access or the
simplified Works for window 2000 database it is cheap and user
friendly.
On 3 Oct 2001, at 14:39, Tusculum College Museums wrote:

> Hello everyone,
>
> I am preparing to do a large transcribing project for my museum but
> have never really done anything to this extent before and I am hoping
> that those of you out there with transcribing experience may be able
> to help me and answer a few questions I have or atleast send me in the
> right direction for answers.
>
> First of all, most of what I will be transcribing are ledgers.  Does
> anyone have suggestions as to what are the best computer programs to
> use for transcribing such things?  We have been considering Microsoft
> Excel and Word.  Of the two, we decided Word would be the easiest to
> use but I'm not sure that it would be the best.
>
> Secondly, after the books are transcribed, my director would like to
> be able to do searches for terms found in the ledgers that bring up
> various fields of information associated with that term in that
> sentance, paragraph, etc. that she can print out with out having to
> print out the whole page of the ledger.   For example, if you were to
> do a search for the term "corn" she would like it to not only list
> what page that term can be found on, but also any dates, amounts (2
> bushels, etc.), names, etc. associated with that term and be able to
> print out just the search results.  Is this possible with Word?  Is it
> at all possible with any program out there?
>
> Any advice, suggestions, or help you can give is greatly
> appreciated.  Thanks in advance, Adrienne Marrah-Program Assistant for
> Museum Program and Studies.
>
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