$5 a year is a steal!!! =)

Where I worked previously, a membership form was provided for the visitor to 
fill out and we accepted payment along with the form. We gave them a day 
pass and said their official card would be sent to them within a few days in 
the mail. Their names were then put on a list at the desk and in the meantime 
if they needed to come back to the museum before their card arrived, the 
receptionist would have their name on hand and give them free admission 
after verifying ID.

As for 60 students arriving at once! This was considered an "self guided" tour 
and something of this nature would have been booked with the education 
department in advance (for the price of normal student admission). Having 60 
students arrive at once unannounced, depending on the size of your museum, 
could be a distraction to other school/adult tours, exhibition installations in 
progress or other events going on in the galleries. Having the school groups 
register in advance gave the entire museum staff a heads up.  This is 
something that should probably go on the website under admissions and tours.

Just my two cents...
Good luck!

Erika Namaka
Collections Curator/Registrar
Beard Gallery
Wheaton College
Norton, MA

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