Project cost should include: Personnel, overhead costs, and project specific
expenses. How these figures are stated depends on how costs are allocated in
the museum. In some instances, for example, the Executive Director's salary
is counted as all administrative. In other museums ED's have program
responsibilities, etc. ALL appropriate costs should be included in a good
project cost report. The error I have seen most frequently made by small
organizations is to understate true cost by only counting direct cash
expenditures on a project.
nburlakoff

-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]]On Behalf
Of Issaquah Historical Society Info
Sent: Thursday, August 07, 2003 4:48 PM
To: [log in to unmask]
Subject: Re: need help with budget numbers!

Hi, Trevor,

This is the kind of information I generally give them; what they are asking
now is that I put the request in terms of project cost - ie. tell them what
materials we are buying to complete projects rather than telling them it is
going to personnel. I want them to understand that the greatest cost for
most small museums is in paying people, not in the materials.

Erica

Erica S. Maniez
Museum Director, Issaquah Historical Society
425/392-3500
[log in to unmask]
www.issaquahhistory.org

> -----Original Message-----
> From: Museum discussion list [mailto:[log in to unmask]]On
> Behalf Of Trevor Reynolds
> Sent: Thursday, August 07, 2003 2:42 AM
> To: [log in to unmask]
> Subject: Re: need help with budget numbers!
>
>
> Erica
>
> If I got this sort of request from a funder in the UK they would
> be more likely to want an answer which gave details of what the
> staff they pay for actually deliver e.g.
>
> Providing X sessions a year for local schools
> Opening the museum on x no of days resulting in y number of visits
> Maintaining historic objects/archives from the town for the
> benefit of future residents.
>
> Trevor Reynolds
>
> Trevor Reynolds
> Collections Registrar, English Heritage
> Room 605, 23 Savile Row, London, W1S 2ET, UK
> tel: +44 (0)20 7973 3482 fax: +44 (0)20 7973 3001 (GTN  3503 3482)
>
> >>> Issaquah Historical Society Info <[log in to unmask]>
> 08/06 9:11 pm >>>
> Hello,
>
> I'm writing a funding request to our city and they have asked us to
> breakdown where the money is going - ie. what services they are
> "buying." We
> use all their money for staffing, which is about 70% of our budget.
>
> While I know that the largest part of any non-profits budget is staff, I
> can't remember what the specific figure is that I've seen sited.
> Does anyone
> know?
>
> Barring that, can you tell me what percent of your annual budget
> is spent on
> paying staff?
>
> Thanks!
> Erica
>
> Erica S. Maniez
> Museum Director, Issaquah Historical Society
> 425/392-3500
> [log in to unmask]
> www.issaquahhistory.org
>
> =========================================================
> Important Subscriber Information:
>
> The Museum-L FAQ file is located at
http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed
information about the listserv commands by sending a one line e-mail message
to [log in to unmask] . The body of the message should read "help"
(without the quotes).

If you decide to leave Museum-L, please send a one line e-mail message to
[log in to unmask] . The body of the message should read "Signoff
Museum-L" (without the quotes).

_________________________________________________________________
This e-mail is intended solely for the above-mentioned recipient
and it may contain confidential or privileged information. If you
have received it in error, please notify us immediately and delete
the e-mail. You must not copy, distribute, disclose or take any
action in reliance on it.

English Heritage
Telephone 020 7973 3000
Facsimile 020 7973 3001
www.english-heritage.org.uk
_________________________________________________________________

=========================================================
Important Subscriber Information:

The Museum-L FAQ file is located at
http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed
information about the listserv commands by sending a one line e-mail message
to [log in to unmask] . The body of the message should read "help"
(without the quotes).

If you decide to leave Museum-L, please send a one line e-mail message to
[log in to unmask] . The body of the message should read "Signoff
Museum-L" (without the quotes).

=========================================================
Important Subscriber Information:

The Museum-L FAQ file is located at
http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed
information about the listserv commands by sending a one line e-mail message
to [log in to unmask] . The body of the message should read "help"
(without the quotes).

If you decide to leave Museum-L, please send a one line e-mail message to
[log in to unmask] . The body of the message should read "Signoff
Museum-L" (without the quotes).

=========================================================
Important Subscriber Information:

The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes).

If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).