We use a standard donation form and consider the copies (made at our
expense) or the permission to copy as the gift. For items added to our
collection, we feel this covers it. If they want to retain copyright, then
we don't add the item to our collection. Images that we purchase from a
commercial photographer or from another museum or similar source may be put
in a reference collection but we do not sell these images. Instead the
person is referred to the institution that holds the image.
----- Original Message -----
From: "Rogers Historical Museum" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Wednesday, January 17, 2001 2:51 PM
Subject: looking for sample forms
> The Rogers Historical Museum (Arkansas) borrows a lot of historic images
for
> copying from individuals. We keep the negatives and use the images for
our
> own exhibits, in-house publications, publicity, etc., with the lender's
> tacit permission. Sometimes outside museums, authors, individuals,
> businesses, etc., ask to use an image, so we contact the lender for their
> written permission. As this is getting to be a cumbersome arrangement,
we'd
> like to develop an agreement between our museum and the lender for general
> unconditional use of the image. I plan to include language about how we
> anticipate loaned images will be used (based on past experience), and that
> we will treat the image as we do our own, with certain restrictions
imposed
> on specific use applications (e.g., an image can't be used in an
undignified
> way).
>
> There are so many permutations (e.g., we charge a use fee for our own
> images, but what about a loaned photo? what if the lender should die?
should
> we limit use to scholarly applications or allow commercial use?) that I'm
> not sure I can create an effective, useful agreement. I feel that if I
give
> the lender options for permission on various issues, like choosing from a
> menu, it will complicate more than simplify.
>
> Does anyone have suggestions or sample forms to share? Thanks!
>
> Marie Demeroukas
> Registrar
> Rogers Historical Museum
> 322 South Second St.
> Rogers, AR 72756
> 501/621-1154; 501/621-1155
> [log in to unmask]
> www.rogersarkansas.com/museum
>
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