Beth

In natural history we make a distinction between loans going out and those coming in which are called borrows.  We have a separate table for this in our database which records data like who it came from, when it came, when it is due back and he objects associated with the borrow.  Cataloging these items into your collection has serious implications for ownership etc. especially in museums that have a legal accessioning framework set up to validate authenticity.  Creating catalog numbers for these items can also create confusion down the line as to who owns the material.

Andy

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Andy Bentley
Ichthyology Collection Manager/Specify Usability Lead
University of Kansas
Natural History Museum & Biodiversity Research Center
Dyche Hall
1345 Jayhawk Boulevard
Lawrence, KS, 66045-7593
USA
Tel: (785) 864-3863
Fax: (785) 864-5335
Email: [log in to unmask]

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From: Beth Ryan <[log in to unmask]<mailto:[log in to unmask]>>
Reply-To: Museum list <[log in to unmask]<mailto:[log in to unmask]>>
Date: Thursday, May 31, 2012 3:15 PM
To: Museum list <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Loan numbers and Accession Numbers

Good Afternoon,
I am trying to determine if Loans should be Accesssioned or assigned a separate Loan number which sets the items apart from the rest of the Collections.
I have worked in places where both methods were used.
Thank you so much for your help.
Sincerely,
Beth Ryan

Beth Ryan
[log in to unmask]<mailto:[log in to unmask]>



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