Rebecca,
We called such donations * IN KIND * and they were tracked, acknowledged the donor, and
a receipt was provided of the gift/donation *-- even "time" (such as an electrician providing
free labor to do work on a building as a donation), or paper to do the newsletter, trees or
flowers for the museum's grounds, and even staples.
Like any artifact or item received in a collection, a wheel chair or a staple should not come
with "strings attached," allowing you to sell or do with it as you may (so to speak).
In Kind donations are also tracked on grants and some state/federal tax reports, so you will
need to talk with your bookkeeper or tax folks.
Good Luck.
John
Boise, ID
>>> [log in to unmask] 3/23/2006 8:02:37 PM >>>
I would like to hear how different organizations track and acknowledge non-artifact donations. As a financially strapped institution we often receive donations that are not meant for our collections. We have received things like wheel chairs, paper, a copier, ect. In the past, the museum has not really tracked this or kept an official record. I would like to change this so that we have official documentation, an acknowledgement of the donation, and a receipt to give donors for their own records.
I do not want to use our collections Certificate of Gift and, in thinking about the in's and out's, some issues have occured to me. Should we use the same kind of language we have on our Cert. of Gift to protect ourselves if we decide to sell the donation...we have several wheelchairs and strollers and we do not need that many so right now if we sold some of them we have no way to really protect ourselves if the donors should be upset (we can't contact them either because we haven't tracked who gave what and personnel have changed) Sticky, Sticky, Sticky. Also, should we diffirentiate things like paper--which gets used up, and things like the copier which does not.
Ahhh...it should be so much simpler.
Thanks in advance,
Rebecca
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