I am looking to revamp our donation procedures and am considering
writing some sort of addendum to our deed of gift to detail the
terms/conditions of the gift.  The sort of thing that I would like to
include would expand upon the stuff covered by the deed (title, rights,
interest, etc.).  Do any museums out there include anything during the
donation process that explains in plain language that the gift is
irrevocable, that the museum can use the donation as it sees fit
(including deaccessioning/transferring to another institution/etc.),
that materials may be used in exhibits, publications, etc. or provided
to researchers, and so on?

The reason I ask is that in the past few months I have been contacted by
various donor who have wanted to borrow an item they donated or wanted
their materials back for some reason (give to the grandkids, were upset
they hadn't seen the materials exhibited, etc.) or told someone writing
a book that they could publish photographs that had been donated to us
(all had signed a deed stating that they "irrevocably and
unconditionally give, transfer, and assign to the National Museum of
American Jewish Military History, by way of gift, all right, title, and
interests (including all copyright, trademark and related interests*).")
Maybe if we included some sort of informational sheet with the deed
these sort of issues would crop up less often (wishful thinking, I
know).

Any examples/ideas?

Thanks in advance!

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