Carey Stumm said:
" You mean in the classification field?
I've thought about that. Putting
Museum Administration Records
or
Photographs/Elevated Railroad
in the classification field to help organize what goes
together.
hmmm.... just trying to weigh all my options here
before I commit to something.
Thanks for the advice Mary.
-Carey"
Carey,
If you can, talk to Brian, Ginger or one of the folks at PastPerfect. I
think I was meaning something else, but I do not have a PastPerfect manual
handy anymore.
After the initial assesioning information, you create a listing for each
items. Among the multiple "pages" of information which you fill including
the condition report and others, there is one section where you can list the
relationships of the item. There are four divisions of which I remember
subject, people, --something else- and yes, maybe, classification. In the
case of the museum where I was working we had 11,500 negatives from a photo
studio which had closed, but I would list the photographer's name under
people each time, also negative, glass or negative, gelatine which ever was
appropriate, and they were all in the Hays Studio Collection. If I knew the
name(s) of the people in the photo, I would list them under people. Under
subject, I would state portrait or portrait, child when ever it applied,
etc.
Thus I was developing a tremendous resource to have available at the click
of a search command to give me all children's portraits.
Perhaps you can use one of the fields to your benefit similarly. As I said,
the folks at PastPerfect could help quicker than I.
Mary Kirby
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