I have not been trained as an archivist, though I have taken several
classes and have to care for our archives. My understanding is that each
collection (meaning one donor/source) has its own series, even if
different collections have the same names for their series. I believe
the goal is to keep the archive intact, while sorting it into manageable
series for accessibility, but if you go mixing photographs from one
source in with photographs from another, then the whole point of
original structure and source is invalidated. That is not to say that
all photographs can't be stored in the same location for proper storage
conditions, just that each box, folder, etc. needs to reference its
single source. Also, you can't have volunteers or researchers just
mixing everything up from folder to folder.
Perhaps an archivist could be more clear?
Also, if an archivist has experience with Past Perfect, I am interested
in learning more on how to use the archive database better. It appears
that you have to create a new record for each sublevel of a collection,
and not a way of nesting more detailed information within a single
record. Most of our archive collections are small, so usually a folder
or item level is sufficient and I don't need to sort using many layers.
Sabrina
-----Original Message-----
From: carey stumm [mailto:[log in to unmask]]
Sent: Wednesday, July 27, 2005 10:47 AM
To: [log in to unmask]
Subject: [MUSEUM-L] Multilevel cataloging in PastPerfect
The institution I work for is just starting out with
PastPerfect and I am trying to work out in advance how
everything should be cataloged.
I'm having some organizational problems because
currently I have everything organized into SERIES such
as Museum Admin Records, Elevated Railroad
photographs, Subway Construction photographs, Transit
Police, ect.
THEN I have collection descriptions based on a
collection that came into the Archives as a single
accession.
SO, I have about 5 collections that make up one
series. PastPerfect does not allow several Collections
to be attached to a single series. I need to figure
out a way to reorganize the records for our
collection. Does anyone have any advice or has dealt
with this sort of problem before?
Thanks,
Carey Stumm
__________________________________________________
Do You Yahoo!?
Tired of spam? Yahoo! Mail has the best spam protection around
http://mail.yahoo.com
=========================================================
Important Subscriber Information:
The Museum-L FAQ file is located at
http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed
information about the listserv commands by sending a one line e-mail
message to [log in to unmask] . The body of the message should
read "help" (without the quotes).
If you decide to leave Museum-L, please send a one line e-mail message
to [log in to unmask] . The body of the message should read
"Signoff Museum-L" (without the quotes).
=========================================================
Important Subscriber Information:
The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes).
If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).
|
