Please post responses to this on the list - I'm also interested. Thanks!
-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]]On
Behalf Of PHS Curator
Sent: Tuesday, June 10, 2003 10:02 AM
To: [log in to unmask]
Subject: collections policies
The collections committee for my museum has recently decided to create an
"institutional archives" to actively collect the history of our own
organization, but separate from our permanent collection and mission. That
means I've been asked to draft guidelines for such a collection: what we
should collect, what we shouldn't collect, how it should be organized, etc.
The museum has always collected such material, but not in any formal way.
(Currently, it is scattered in boxes throughout our building.) The idea is
to preserve some of the more important documents, such as publications,
newsletters, committee minutes, financial records, pamphlets and/or
photogrpahs from major events, etc., but not necceesarily to collect
evidence from every small event or project that we undertake. Does anyone
else have an example of such a guideline? Do any of you maintain an
institutional archives?
Also, I'm hoping to create a policy for an Education Collection. So far, we
have a few objects that have been designated for use in educational programs
only, but do not have a policy to control what is included in that
collection and what is not. (I'm trying to avoid the tendancy to simply
give to the Education Collection anything not accepted into the permanent
collection.) Does anyone have an Education Collection Policy they would be
willing to share?
Thank you all so much for your help!
Kate Higgins
Curator
Pejepscot Historical Society
159 Park Row
Brunswick, ME 04011
207-729-6606
207-729-6012 (fax)
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