The Tech Museum of Innovation
Job Description
Administrative Assistant, Exhibits

The mission of The Tech Museum of Innovation is to serve as an educational
resource that engages people of all ages and backgrounds in exploring and
experiencing technologies affecting their lives, and to inspire young
people to become innovators in developing technologies of the future.

The Tech is seeking a professional to serve as the Administrative Assistant
to provide administrative support for the Director of Exhibits.  This is a
full-time, exempt position.

Responsibilities:
* Provide administrative and clerical support for the Director of Exhibits.
* Establish or maintain record keeping, filing systems, and computer
databases, including but not limited to: exhibit expenses and schedules,
service and operation records, project and budget updates, applicant and
personnel files, and vendor correspondence and company brochures, asset
management records, and shipping/receiving records.
* Prepare written correspondence (follow-ups, confirmations, thank you
letters, etc.)
* Prepare and process purchase transactions and documentation including but
not limited to expense authorization, purchase orders, and professional
service agreement forms.
* Maintain timelines and schedules, including but not limited to:  monitor
calendars, confirm appointments, handle phone calls, arrange meetings, and
set up facilities and supplies.
* Research product vendor sources, literature/library resources and other
projects as assigned.
* Assist new and current staff, including but not limited to arrange
interview schedules and make arrangements for office furniture, phones, and
operating supplies and equipment.
* Work as museum's floor staff on assigned week days, weekend days, and
holidays (approx. 7 times annually)
* Perform other duties as assigned.

Requirements:
* College degree or equivalent
* Minimum of three years experience as an administrative assistant.
* Proficient with the Internet, and computer software including word
processing, Excel, and e-mail.
* Flexible, a self-starter with excellent organizational skills and ability
to work in a fast-paced and stimulating environment. Ability to meet tight
deadlines when required.
* Excellent communications skills, both written and verbal.
* Commitment to The Tech's educational vision and mission.
* Willingness to work occasionally on weekends and evenings.
* Proven ability to work effectively on independent assignments as well as
in teams.
* Exposure to project management.
* A good sense of humor.

APPLICATION PROCEDURE:
The Tech offers excellent benefits including paid health, dental, vision
and life insurance. Please send cover letter and resume with salary history
to The Tech Museum of Innovation, 145 W. San Carlos Street, San Jose, CA
95113, Attn.: Human Resources.  Or, e-mail ASCII text file resume to
[log in to unmask] (do not send attachments.)  FAX:  (408) 279-7149.  No
phone calls please.  The Tech Museum of Innovation is an Equal Opportunity
Employer with a strong commitment to diversity.  (http://www.thetech.org/hr)


Xuan T. Nguyen
Manager of Human Resources
The Tech Museum of Innovation
201 S. Market Street
San Jose, CA  95113

Administrative Offices:
145 W. San Carlos Street
San Jose, CA  95113

Web:  www.thetech.org
Human Resources Info:  www.thetech.org/hr
FAX: (408) 279-7149
Phone: (408) 795-6100
Direct Line: (408) 795-6204

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