The University of Alberta, Department of Museums and Collections Services invite
s
applications for a temporary full-time Special Projects Assistant. This is a con
tract position
to 31 March 1996. Following defined museums standards, the incumbent will coordi
nate the
planning, organization and implementation activities related a variety of specia
l projects within
the collections management/central art collection program areas of the departmen
t.

The incumbent will be responsible for:

 1. coordinating the move of approximately 1,000 works of art on paper, under su
pervision from the Assistant Registrar. Tasks to be carried out include:

-planning and scheduling the move of prints (preparing a project budget and time
line, ordering
supplies, establishing and ensuring deadlines are met, ensuring standards are ma
intained, and
coordinating efforts of staff from various departments involved in the move),
-supervising and assigning duties for up to three temporary staff (generating pr
e- and post-move
shelf lists from a computerized database, carrying out a physical inventory and
condition report
prior to and after the move, updating location and condition fields in a compute
rized database
during all phases of the move, creating special packing boxes for large, unmatte
d works, creating and
applying shelf labels in the new facility, loading and unloading transport vehic
le, and unpacking
and storing solander boxes and unmatted works),
-establishing unit and shelf designations, arranging for transport vehicle, assi
sting with
completion of tasks as required, coordinating tours of Print Room Collection;
-after the move is complete, participating in training Art and Design staff and
students in
correct documenting, handling and storage of works of art on paper, as well as p
roviding
instruction in the use of database management software to Art and Design staff a
nd students.

 2. assisting with the planning, organization and implementation activities rela
ted to the
installation of database management software at specific University collection s
ites, under
supervision from the Collections Management Coordinator. Specific duties will in
clude assisting
ith the coordination of the following:

-communications between various University groups (e.g., Computing and Network S
ervices
staff, departmental/faculty network administrators, collections representatives)
;
-writing proposals for project support to various funding bodies;
-establishing the specified hardware/software environment;
-mapping of previously computerized data in preparation for conversion to the ne
w database
environment;
-data conversion;
-documenting backlogged object/specimen acquisitions;
-entering data into the new database environment;
-continuing to enhance data within the new database environment (e.g., performin
g global edits,
creating pop-up lists, developing customized reports as required,
etc.);
-cleaning up object/specimen storage;
-creating/applying new storage location labels;
-exporting data to the Canadian Heritage Information Network's Index for Canadia
n Heritage; and
-writing project evaluation reports for submission to various funding bodies.

Minimum qualifications include a bachelors degree, with a minimum of 2 years exp
erience in
a client/server computing environment. Knowledge of automated operating procedur
es and the ability to troubleshoot are essential to the success of the noted pro
jects. Previous experience within a museum environment, with the Canadian Herita
ge Information

Network, and/or the Oracle relational database management system is an asset.

The current salary range for this temporary position is $2193 - 2750 per month p
lus 4% vacation
pay, CPP, UIC and WCB.

Please send your resume to:

        Personnel and Staff Relations
        University of Alberta
        2-40 Assiniboia Hall
        Edmonton, Alberta
        T6G 2E7
        Phone: 492-5201
        Fax: 492-6145

The closing date for receipt of applications is 24 July 1995.

The University of Alberta is committed to the principle of equity in
employment. The University encourages applications from aboriginal persons, disa
bled persons,
members of visible minorities and women.