Events Coordinator

Estimated 20-30 hours/week
Rate: $11 – 12 DOE
Open until filled

POSITION OBJECTIVE: 
 
The Events Coordinator supports the management of all internal and external events and is responsible for primary aspects of the summer Sub Pub at the Museum. This position reports to the Director of Education and Programs. 
 
DUTIES: 
 
Collaborate with museum staff on all aspects of internal events, developing and managing budgets and production timelines, working with all pertinent vendors (caterers, florist, valet, audio visual), processing all payments, liaising with any other applicable departments, coordinating seating, arranging security, and supervising the event itself. 
 
•	Manage and coordinate all aspects of summer Sub Pub operations. 
•	Booking, tracking, and reporting on all groups such as adults, youth and Scouts.  
•	Work closely with Marketing and Communications to develop and manage the production and promotion of museum events and rentals. 
•	Create and maintain records for event rentals including a detailed timeline and specific responsibilities of staff and volunteers. 
•	Assist and support the Executive Director in all Board of Trustees-related events. 
•	Manage and coordinate all logistical aspects of Sub Pub including: purchasing bar supplies, track and report on bar sales, coordinating with caterers, coordinating volunteers and staff. 
•	Provide information to potential rental clients, promote rental opportunities, walk-through rental spaces and opportunities with potential rental clients.
•	Coordinate with Maintenance Supervisor to set-up and break-down events.  
•	Be a key staff member for SubFest, our annual community engagement weekend.
•	Perform other events related duties as assigned. 

 QUALIFICATIONS: 
 
•	Experience planning and executing events 
•	Experience managing bar or service industry operations
•	Willing and able to become a certified bartender in Manitowoc, WI
•	Strong organizational skills and ability to prioritize and multi-task
•	Excellent communication skills and attention to detail
•	Ability to plan budgets and meet deadlines
•	Creative, energetic, positive and goal oriented  
•	Maturity, confidence, and presence to be able to work effectively with donors, senior executives, vendors, volunteers, and Museum Trustees and staff on all levels 
•	Knowledge of Microsoft Office Suite – Word, Excel, and Outlook 
•	Flexible schedule and willing to work additional hours/weekends as needed  
•	Knowledge of special event protocol, professionalism and etiquette required  

Please send letter of interest and résumé to [log in to unmask]

 

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