I can say that I have worked in pretty much every level of collections storage security and it all depends on different factors. If you have electronic RFID type entry, it will create a log so there is really no need for paper. Sign in sheets can be useful, but they are also easily ignored if someone is up to something.
Who has access depends on who needs access, which is dependent on how many collections and storerooms you have and who needs what from each. If you have a room of nothing but Mexican ceramics, a paintings curator likely won't need access. If everything is in one big area, it is easier to monitor and easier to have volunteers and be accompanied.
I personally really do not like volunteers and interns to have unaccompanied access, it is asking for theft or unreported damages (I have seen this repeatedly). If there is a separate room that things can be taken to, like a work room, this can minimize some of the risks while leaving you able to leave the room to do your own work.
If minitering entrance and exit is vital, consider cameras as well. Noone really wants to be spied on the whole time they work, but a camera can give insight at the door in case of incidents ranging from theft to coffee spill.
-----Original Message-----
>From: Misty Tilson <[log in to unmask]>
>Sent: Nov 7, 2008 9:30 AM
>To: [log in to unmask]
>Subject: Security and Access to Collections Storage
>
>
>
>Dear All,
>Please excuse any cross postings.
>
>I know this subject has probably been discussed before, however I have been unsuccessful at finding any information through the archives.
>
>Is anyone willing to share their policies involving the security of collections storage, specifically who on staff has access, do you have different levels of access, do you allow volunteers to have access?? If you do allow volunteers access to storage is it unaccompanied?? Also, how many of you use log in sheets in your storage room.
>
>Any information is appreciated.? Please feel free to contact off list at [log in to unmask]
>
>Thanks!
>Misty Tilson
>Registrar
>Department of Anthropology
>Field Museum
>
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