George,

It seems to me a receipt is redundant and risks more complications. 

The lender has to sign the loan form, stating that they are loaning the item
to the museum, and they get a copy which they usually bring when they pick
it up.  So when they do pick it up and sign for its return, you can compare
signatures.  If someone else came to pick it up for them, you'd have to ask
for documentation that they are authorized (note from lender; proof they are
executor of lender's estate, etc.)and attach it to your file copy of the
form.

Above all, keep those signed returned loan forms filed and easy to find
(file by surname) for future.  They have saved my neck many, many times when
heirs come literally decades later looking for something they are sure must
be at the museum because they remember their grandma once loaned it to the
museum.

Lucy Sperlin
Butte County Historical Society

-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On Behalf
Of George Harris
Sent: Wednesday, January 23, 2008 9:59 AM
To: [log in to unmask]
Subject: Returning Loans question

I am wondering if there is any musum out there that uses recipts when they
borrow objects from individuals.  What I mean is that when the objects are
brought in to the museum the lender gets a recipt (not just a copy of the
loan form) and then when the loan period is over they have to bring the
recipt back to get their object(s) back.  The way I understand it is that
there is a loan form signed and then there is a section at the bottom
where the lender signs when they come back to get the object to say that
they have recieved it.  This way the lender does not need to bring
anything back to the museum when they come back.  Is this an acceptable
and/or standard way of doing it?  I've heard concerns about identifying
the person and the potential for giving the objects back to the wrong
person.

Thanks.
Beau

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