Dear Sherry,
We have the same situation with several people at my museum.  They are 
very informal about the whole process- just want to drop something at the 
front desk and not be bothered with paperwork.  They will say- go ahead 
and add this to my last donation.  The problem is that then there is no 
documentation as to when this came in and the objects tend to get 
sepapated from whatever paperwork existed from the last donation.
We utilize an Incoming Loan Agreement for anything that comes into the 
museum and doesn't immediately leave.  It is used for loans for exhibit, 
pending purchases, pending donations, etc.  It is assigned an Incoming 
Loan number and this number is used as a cross-reference when accessioning 
something into the collection.  In my mind- every donation that comes in 
on a specific day is a separate transaction.  It needs to be given a 
different Incoming Loan number and form and subsequently constitutes a 
separate accession with its own unique middle number in the trinomial 
system.  This applies even if it is the same donor- and even if they come 
in two days apart with different things.
I've tried it the other way- adding to the previous donation and it 
doesn't work.  Just my 2c.
Sincerely,
David Ryan
Registrar
Colorado Springs Pioneers Museum
www.cspm.org

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