It is not unusual for archives and/or their donors to specify what items in
their collections may be used in any particular manner. The donor generally
has to sign a binding legal document when they give their materials to a
repository. Further, each repository has its own policy toward how patrons
may access its holdings. A "famous" person, for instance, may not give a
repository his/her personal papers without the knowledge that those papers
will not be available until 50 years after their death, and only by patrons
who visit the repository. Funding for repositories sometimes is based on
how much it is visited (how useful is this place?), so it is certainly to
their advantage in that instance to keep their holdings to their own
repository. While this attitude is frustrating your efforts, links to THEIR
website(s), may make a nice addition to your own.
-----Original Message-----
From: Timothy Wade [mailto:[log in to unmask]]
Sent: Friday, July 11, 2003 9:09 AM
To: [log in to unmask]
Subject: Question for the list
Hello everyone, I have a question for everyone that may or may not have
been discussed recently, but I am limited in my time, so I figure I'd
pose it again.
I am working on a curriculum project trying to develop 11th grade
supplimentary resources under a grant and auspices of my state's
Department of Education. We are going to compile information about our
subject, but we also wanted to add a bit of our own material, culled from
archives and repositories.
Is there a standard for use for materials on the internet? In our city we
happen to have an archives that contains letters, diaries, manuscripts
and oral histories that fit perfectly with our project, however the
archives has expressed it's wishes that none of the materials appear on
any website other than their own. They have intellectual control over the
items we would like to use (i.e. copyright) but claim that the donors did
not agree to have their material used on a educational
not-for-profite/fee webpage. We've also offered to pay for the extra
time that their staff would put in to help with
researching/accessing/scanning the materials, and have even offered to
supply our own laptop/scanner.
Is this standard practice, or on an institution by institution basis?
Have any of your institutions come across this matter of another
organization wanting to use images in educational manners but not under
your control?
Thanks for your replies,
Timothy Wade
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